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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

December 21, 2009, 6:30 p.m., Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

• December 7, 2009 regular council meeting.

ANNOUNCEMENTS:

• Richard Curry, Coach, and Harold Campau, Manager, and team of Saginaw “Old Golds” to accept Certificate of Recognition.

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

REMARKS OF COUNCIL:

PETITIONS:

• 09-25  from Rodger New, CEO/VP Sales & Marketing of U. S. Graphite, requesting to create an Industrial Development District and request for 12 year PA 198 real and personal property abatement.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Council Boards and Commission Committee:

• Consideration of reappointing Lori Brown to the Brownfield Redevelopment Authority with a term to expire December 31, 2012.

REPORTS FROM MANAGER:

1. Update on Global Watt plans to invest $177 million for a solar modular production plant in the City of Saginaw by JoAnn Crary, President, Saginaw Future.

2. Honorable M. T. Thompson, 70th District Court, to review Project Future.

3. Update from Rob Eggers of Spicer Group on the Downtown Development Authority’s TIF Plan.

4. Yolanda Jones, Assistant to the City Manager/Budget Administrator, will review the first quarter 2010 financial report and budget calendar for fiscal year 2010-11.

5. Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget Award by Darnell Earley, City Manager.

Recommended Actions:

1. Recommending that a public hearing for the Community Development Block Grant be set for Monday, January 25, 2010 at 6:30 p.m. in the Council Chamber.

2. Recommending that a public hearing for Community Development Block Grant-R program be set for Monday, January 25, 2010 at 6:30 p.m. in the Council Chamber.

3. Recommending approval of the Agreement for Professional Legal Services with Giarmarco, Mullins & Horton, P.C.  The City has entered into agreements with various law firms to provide legal services.  These services are necessary in the areas of conflict of interest, expertise and work overflow.  The contracts set the hourly rate for services and the amount of expenses charged.  This contract has been approved by the City Manager as to substance and the City Attorney as to form.

4. Recommending that Council waive the confidentiality of a December 4, 2009 written legal opinion from Dennis Dubay of the law firm of Keller Thoma on issues involving firefighter pension benefits and contributions.  The City Manager and City Attorney do not foresee any damage resulting to the City from the release of this written opinion and recommend that the City Council waive attorney-client privilege so that it may be released.

5. Recommending that the Agreement with Bid Net Interactive Procurement Technologies for online bidding services to the City of Saginaw bidders be approved.  The Agreement is for a period commencing upon the execution by both parties and expiring on May 31, 2011.  This contract has been approved by the City Manager as to substance and the City Attorney as to form.

6. Recommending approval of the Parking Lot Lease Agreement with SMG.  The Agreement is for a period of three years.  The Agreement involves the use of City-owned Lots 4 and 23 during events at the Dow Event Center.  SMG charges for parking and the City receive 50% of the gross revenues collected by SMG. 

7. Recommending acceptance of the quote and issuance of a purchase order to Advantage Business Systems in the amount of $3,921.14 for a media safe to be used for secure offsite storage of historical and backup/recovery media for the City of Saginaw’s Information Technology System.  Funds are budgeted and available in the Information Services Capital Outlay – Less Than $5,000.00 Account, No. 658 1720 711 9705.

8. Recommending that a purchase order be approved and issued to Computer Management Technologies in the amount of $14,951.00 for the renewal of IBM hardware maintenance and software license fees for the City of Saginaw’s AS400 system and Storage Area Network Equipment.  The cost for renewal of the software and hardware maintenance coverage and license fees was approved as part of the fiscal year 2009-10 budget process.  Funds are budgeted in the Information Services Operating Services Account, No. 658 1720 711 8005.

9. Recommending that the blanket purchase order issued to Douglass Safety Systems, Inc. in the amount of $20,000.00 be increased by $9,000.00 for the purchase of additional pieces of Personal Protective Equipment (turnout gear) to be used by the fire department.  Funds are budgeted in the Saginaw Fire Department Clothing Supplies Account, No. 101 3752 751 7303.

10. Recommending acceptance of the following bids and issuance of purchase orders to them in the amounts listed for the purchase of police equipment for the Saginaw Police Department’s Emergency Services Team: Protective Products International (ballistic helmets), $3,705.00; United Shield International (ballistic shields and tactical armor plates), $4,350.00; and Michigan Police Equipment (radio communications system and protective eye wear), $9,024.05.  The Saginaw Police Department was awarded JAG funds as part of the Federal Government’s 2009 Stimulus Package.  The police department would like to utilize its portion of the funds to modernize equipment for the Emergency Services Team.  Funds are available in the Local Law Enforcement Grant Fund, Supplies/Parts & Supplies Account, No. 263 3321 741 7330.

11. Recommending approval of the agreement between the City of Saginaw and Dianne Hobbes in the amount of $5,844.00 for her to again act as Program Evaluator for the Weed and Seed Grant activities.  Funds are available in the Community Policing Fund – Weed and Seed Division’s Professional Services Account, No. 260 3312 741 8001.

12. Recommending acceptance of the sole bid and issuance of a purchase order to Aedis IT, LLC, in the amount of $10,164.02 for the purchase of computer equipment and software for the Weed and Seed lab located at 310 S. Washington Avenue.  Funds are available in the Community Policing/Weed and Seed Fund Account, No. 260 3321 741 9705.

13. Recommending approval of the Proposal Agreement with ShotSpotter, Inc. for Phase II of the gunshot detection system to be utilized by the police department in reducing gunfire and gun violence crimes.  The amount of the Agreement is $200,000.  Grant funds from the Department of Justice will be used to pay for Phase II of the ShotSpotter audio location system.  Funds are available in the Community Policing Capital Outlay/Office Equipment Account, No. 260 3327 741 9760.

14. Recommending that payment be made to Great Lakes Industrial Control in the amount of $2,053.00 for the purchase of a stainless steel valve to be used by the Wastewater Treatment Plant.  Funds are available in the Sewer Operation and Maintenance Parts and Supplies Account, No. 590 4830 861 7330.

15. Recommending acceptance of the low quote and issuance of an annual purchase order to Miles Propane, Inc. in the amount of $2,682.00 for the purchase of propane fuel to be used at the Green Point Nature Center.  Funds are budgeted in the Building and Ground Division’s Fuel Account, No. 101 7575 821 7307.

16. Recommending that Blanket Purchase Order #038552 issued to the Michigan Department of Environmental Quality be increased from $1,950.00 to $3,000.00 to perform routine laboratory analysis testing.  Funds are available in the Water Treatment Operating Services Account, No. 591 4730 861 8005.

17. Recommending that a purchase order be approved and issued to ESRI, Inc. in the amount of $6,024.00 for the annual GIS software maintenance fee.  Funds are budgeted in the GIS Operating Services Account, No. 650 1738 781 8005.

18.  Recommending acceptance of the quote and issuance of a purchase order to Jack Doheny Supplies in the amount of $8,500.00 for the purchase of a sewer inspection camera.  Jack Doheny is the sole source supplier for this equipment. Funds are available in the Sewer Operations Parts and Supplies Account, No. 590 4821 861 7330.

19. Recommending that a purchase order be approved and issued to RS Technical Services, Inc. in the amount of $12,932.00 for the purchase of an analyzer/controller to be used by the Water Treatment Plant.  Funds are available in the Water Operation and Maintenance Repairs and Replacements Account, No. 591 4740 881 9720.

20. Recommending that a purchase order be issued to the John Deere Company in the amount of $16,313.42 for the purchase of a backhoe and attachments for the utility tractor.  The Water Treatment Division purchased a compact utility tractor with only the front-end loader attachment in fiscal year 2009.  The rear backhoe and associated attachments were not purchased at the time and the full capability of the utility tractor is not possible without the backhoe.  Funds are budgeted in the Water Surplus Maintenance Equipment Account, No. 591 4740 881 9741.

21. Recommending that the Agreement with Hubbell, Roth & Clark be approved and that a purchase order be issued to them in an amount not to exceed $260,000 for construction engineering/programming.  This proposed project addresses replacing the mechanical aerators with new mechanical equipment and technology, adding variable frequency drives for the new aerators and dissolved oxygen probes to make them more efficient.  Funds are available in the Sewer Surplus Capital Repairs and Replacement Account, No. 590 4840 881 9720.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Uncodified Ordinance imposing a temporary moratorium on certain land uses connected with the use of marijuana for medical purposes.

2. An Ordinance to delete “Low Income Housing Tax Exemption for Wolgast Corporation,” and to add in its place “Low Income Housing Tax Exemption for Wickes Park Homes Limited Dividend Housing Association Partnership,” to the Table of Special Ordinances VIII.

RESOLUTIONS:

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager