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Council Agenda

October 26, 2009, 6:30 p.m., Council Chamber

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

• September 28, 2009 and October 12, 2009 regular Council meetings.

ANNOUNCEMENTS:

• Bill Cowdry, Pro Bono Committee Chairman, to accept proclamation designating October 25 – 31, 2009 as Pro Bono Week in the City of Saginaw.

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

REMARKS OF COUNCIL:

PETITIONS:

• 09-19  request from James McIntyre, PRIDE in Saginaw, requesting permission for a fireworks display on November 20, 2009 at Ojibway Island to celebrate Holidays in the Heart of the City.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Council Boards and Committee:

1. Consideration of reappointing Mollyann Sheltraw to the Human Planning Commission with a term to expire September 24, 2012.

REPORTS FROM MANAGER:

1. Chief Gerald Cliff will discuss the action plan with Michigan State Police.

2. Carl Johnson, Plante & Moran, will review the five-year financial forecast.

Recommended Actions:

1. Recommending approval of the Use License Agreement with SMG Corporation, the managing agent for the Dow Event Center.  The City of Saginaw will hold its annual Arson Watch festivities on Thursday, October 30, 2009 at the Dow Event Center.  The event will occur between the hours of 5:00 p.m. and 9:00 p.m.  Arson Watch has received sufficient contributions to pay for all costs of the event.

2. Recommending that the City accept the Energy Efficiency and Conservation Block Grant and authorizing the City Manager or his designee to execute all documents necessary. 

3. Recommending that the Mayor be authorized to sign the following Certifications of Consistency with the Consolidated Plan for the Saginaw Housing Commission, Saginaw County Community Mental Health Authority, the Underground Railroad, Inc., the Saginaw Housing Commission, Restoration Community Outreach, Saginaw County Youth Protection Council, Homes from Heaven, Michigan Department of Community Health and Emmaus House.  Further recommend that the Mayor be given blanket authorization to sign future certificates for local agencies to receive grants from HUD until June 30, 2012.

4. Recommending approval of the Agreement with Etna Supply Company, which will allow them to demonstrate the capability of their most current technology to read water meters from a fixed based tower and to test the fixed base system for distance accuracy and reliability at no cost to the City.

5. Recommending approval of the Financial Advisory Service Agreement with Bendzinski & Co., Municipal Finance Advisors in an amount not to exceed $18,125.00 for a project known as the City of Saginaw Sewerage System Improvements Project.   Funds are available in the Sewer Administration Professional Services Account No. 590 4810 851 8001.

6. Recommending the addition of a fulltime non-union position of Assistant Director within the Department of Development.  Funds are available within the Department of Development Zoning and Planning Division’s Personnel Services Account No. 101 3863 761 7001.  Additional funding may be available through the Neighborhood Stabilization 2 Program Grant from the United States Department of Housing and Urban Development as administered through the MSHDA Consortium of Cities.  This position will be responsible for managing the following divisions:  Neighborhood Stabilization, CDBG Programs, HOME, Emergency Shelter Program and Homeless Prevention, Rapid Re-Housing, Zoning and Planning, and Inspections. 

7. Recommending that a budget adjustment be completed to increase the Drug Forfeiture Fund’s – Fund Equity revenue line item no. 264 0000 680 0000 from $15,933.00 to $65,933.00, which equates to a $50,000.00 increase.  This increase in revenue will be offset by an increase in the Drug Forfeiture’s Parts & Supplies line item no. 264 3040731 7330 by the same amount.  The adjustment is due to additional equipment needed by the police department which, when purchased, will exceed the amount budgeted for in fiscal year 2010.

8. Recommending that a budget adjustment be completed for the use of grant monies for the Community Development Block Grant R Program. 

9. Recommending that a budget adjustment be completed for the use of grant monies for the Homeless Prevention and Rapid Re-Housing Program.

10. Recommending that a purchase order be approved and issued to Novell, Inc. in the amount of $14,700.00 for the renewal of annual licensing and support for the citywide network software.  This renewal of license and support fees is for a 12-month period.  Funds are budgeted and available in the Information Services Operating Services Account, No. 658 1720 711 8005.

11. Recommending approval to send Randy Mudd, Forensic Detective, to the Crime Scene Technology Training at Northwestern University in Evanston, IL November 8, 2009 through November 14, 2009.  The total cost is $2,187.00.  Funds are available in the Criminal Justice Training Account, No. 261 3323 741 8090 ($1,200.00) and the Criminal Justice Travel/Meals/Lodging Account, No. 261 3323 741 8091 ($987.00).

12. Recommending that the parking agreement with Meredith Corporation d/b/a WNEM TV5 to lease parking spaces in Lot No. 23 be approved.  Under the agreement, TV5 will pay the City $2,736.00 per quarter to lease 38 parking spaces in the City’s Municipal Parking Lot No. 23 located at 124 North Franklin.  The term of the agreement is for one year.

13. Recommending approval of the Agreement for professional legal services with Dickinson Wright PLLC to use the services of attorney Terence M. Donnelly of the law firm of Dickinson Wright for review of water and sewer bonds.  Funds are available in the Sewer Operations and Maintenance/Professional Legal Services Account, No. 590 4843 881 8001.

14. Recommending that the Michigan Department of Transportation Cost Agreement No. 09-5518 be approved for the purpose of setting forth the rights and obligations of the parties in agreeing to the improvements associated with the removal and replacement of concrete sidewalk including the installation of Americans with Disabilities Act compliant ramps, cross walk improvements, pavement markings, school zone signing and placement of bicycle racks along various streets in the vicinity of Herig Elementary School. Further recommend that the City Manager be authorized to execute this Agreement. 

15. Recommending that the quote from Delta Controls be accepted and that a purchase order be issued to them in the amount of $2,960.00 for the purchase of a tilt switchboard and probes to repair the Salt-Fraser flushing system.  Funds are available in the Sewer Operation and Maintenance Parts and Supplies Account, No. 590 4835 861 7330.

16. Recommending acceptance of the low bid and issuance of a purchase order to Fisher Scientific in the amount of $2,962.74 for the purchase of an explosion proof refrigerator to be used by the Wastewater Treatment Plant.  Funds are budgeted in the Sewer Operation and Maintenance, Capital Purchases less than $5,000.00 Account, No. 590 4830 861 9705.

17. Recommending acceptance of the low bid and issuance of a purchase order to W. W. Grainger in the amount of $4,561.46 for the purchase of a miter saw to be used by the Wastewater Treatment Plant.  Funds are budgeted in the Sewer Operation and Maintenance, Capital Purchases less than $5,000.00 Account, No. 590 4830 861 9705.

18. Recommending acceptance of the low bid and issuance of a purchase order to Dornbos Sign in the amount of $5,078.85 for the purchase of 620 aluminum sign blanks to be used by the Traffic Engineering Department.  Funds are available in the Major Streets Traffic Engineering Supplies Account, No. 202 4621 791 7350.

19. Recommending acceptance of the low bid and issuance of a purchase order to Newman Signs in the amount of $8,787.00 for the purchase of 550 signposts for the Traffic Engineering Department.  Funds are available in the Major Streets Traffic Engineering Supplies Account, No. 202 4621 791 7350.

20. Recommending acceptance of the low bid and issuance of a purchase order to Hoffman’s Power Equipment in the amount of $11,687.00 for the purchase a radius mower used to maintain the grounds at the Wastewater Treatment Plant.  Funds are budgeted in the Sewer Operation and Maintenance Equipment Account, No. 590 4830 861 9741.

21. Recommending acceptance of the low bid and issuance of a purchase order to Tri-City Contracting in the amount of $25,000.00 for snow removal services for surface lots and parking ramps.  Funds are budgeted in the Parking System Operating Services Account, No. 516 7510 761 8005.

22. Recommending acceptance of the low bid that a contract be awarded to J. R. Heineman & Sons, Inc. in the amount of $48,988.29 to repair the deteriorated sidewalk on the Andersen Bridge.  Funds are available in the Major Streets Bridge Repairs Account, No. 202 4615 781 8047.

23. Recommending acceptance of the sole bid and that a contract be awarded to Lois Kay Contracting Company in the of $278,000 for the 2009-10 Community Development Block Grant (CDBG) Resurfacing project.  Additional milling and street resurfacing or pavement reconstruction will be added to the contract at the unit prices bid to bring the total contract amount up to $278,000, which is the current amount of the CDBG-R funds available for this project.  Work will be added to the existing streets slated for resurfacing or other streets that are on the current 2010 resurfacing list as approved by the United States Department of Housing and Urban Development for the City of Saginaw’s resurfacing project. The contract is subject to approval by the City Manager as to substance and the City Attorney as to form.  Funds are available in the CDBG Street Resurfacing Fund Account, No. 275 6511 761 8046.  The American Recovery and Reinvestment Act have made these funds available to the City.

24. Recommending approval of the Cost Agreement with the Michigan Department of Transportation for the purpose of fixing the rights and obligations of the parties agreeing to reconstruction and streetscape work along East Genesee Avenue from Franklin Street to Janes Avenue.  The City’s estimated share is $2,739,126.00.  Funds will be made available in the Sewer Operation and maintenance Surplus Fund Account, No. 590 4840 881 9720 ($1,482,563.00), Water Operation and Maintenance Refunding Bonds Fund Account, No. 591 4741 881 8047 ($1,228,063.00) and Major Streets Construction Projects Account, No. 202 4614 781 8047 ($28,500.00).

 

INTRODUCTION OF ORDINANCES:

1. An Ordinance to amend Paragraph (B), “Neighborhood Districts,” of §12.33, “Saginaw Human Planning Commission,” of Chapter 12, “Boards and Commissions,” of Title I, Administrative Code of the City of Saginaw Code of Ordinances, O-1.

2. An Ordinance to amend §130.51, “Loitering” of §130.50, et seq., “Curfews for Minors,” of Chapter 130, “Offenses Against Public Peace and Safety,” of Title XIII, “General Offenses,” of the City of Saginaw Code of Ordinances, O-1.

 

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

1. Appointing of Receiving Boards for the November 3, 2009 General Election.

2. Approving the MDOT Cost Agreement No. 09-5587 for East Genesee Avenue Streetscape and Reconstruction Project.

3. Approving the MDOT Cost Agreement No. 09-5518 for Herig Elementary Safe Routes to School Project.

4. Authorizing issuance of General Obligation Limited Tax Bonds, Series 2010.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager