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Council Agenda

October 12, 2009, 6:30 p.m., Council Chamber

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

• July 11, 2009 Special Strategic Planning Session,
• July 13, 2009,
• July 27, 2009,
• August 10, 2009,
• August 24, 2009,
• August 31, 2009 and
• September 14, 2009 regular council meetings.

ANNOUNCEMENTS:

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

REMARKS OF COUNCIL:

PETITIONS:

• 09-20 from Norman G. Spangler, requesting that the property abutting the alley bounded by Throop, N. Bond, Miller and N. Porter St. be vacated.

• 09-21 from Kelly Belcher, Synergy Medical, requesting that Saginaw Cooperative Hospitals, Inc. (d/b/a Synergy Medical Education Alliance) be recognized as a nonprofit organization for the purpose of obtaining charitable gaming licenses.

• 09-22 From Terri Huebner, Central Warehouse Company, submitting a request  to apply  for an OPRA for the property located at 2027 Rust Avenue.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Council Boards and Committee:

1. Consideration of reappointing Saundra Ann Gase to the Human Planning Commission with a term to expire October 22, 2011.

2. Consideration of appointing Melvin Ku to the Human Planning Commission to fill a vacancy with a term to expire October 12, 2011.

3. Consideration of reappointing Daniel L. LaPan to the STARS Board with a term to expire September 26, 2012.

 

REPORTS FROM MANAGER:

Management Update:

1. Update on State Shared Revenue by Darnell Earley, City Manager

2. Review of the Brownfield and LDFA activities by Odail Thorns, Development Director.

3. Update on the leaf collection by Tom Darnell, Director of Public Services.

 

Recommended Actions:

1. Recommending approval of a contract with Plante & Moran, P.L.L.C. to conduct an organizational staffing and efficiency review.  The contract will not exceed $47,500.00.  The review must be completed by December 31, 2009.  Further recommend that the City Manager or his designee be authorized to sign the contract.  Funds are budgeted in the Employee Services Professional Services Account, No. 101 1725 701 8001.

2. Recommending issuance of a purchase order to Innovative Software Services, Inc. in the amount of $7,813.00 for the renewal of annual software maintenance/support.  The maintenance covers the income tax software used by the Fiscal Services Department, Income Tax Division, and includes all support and updates to the software for one year.  Funds are budgeted in the Information Services Operating Services Account, No. 658 1720 711 8005.

3. Recommending acceptance of the sole bid and issuance of a purchase order to Green Bay Lead, Inc. of Green Bay, WI in the amount of $6,600.00 for fiscal year 2009-10 and $6,600.00 for fiscal year 2010-11 for the environmental clean up of the small arms range at the police department.  Funds are budgeted in the Police Administrative Services Other Services/Operating Services Account No. 101 3012 721 8005

4. Recommending issuance of a purchase order to the County of Saginaw in the amount of $55,500.00 to cover the annual maintenance/replacement fee for 37 mobile data terminals (MDT’s).  MDT’s are located inside of each patrol vehicle and are used to communicate with Central Dispatch directly through the radio system.  The Saginaw Police Department was awarded JAG funds as part of the Federal Government’s 2009 Stimulus Package and would like to utilize its portion of the JAG funds to pay the annual MDT maintenance/replacement fee.  Funds are available in the Capital Outlay/Repairs and Replacements Account No. 263 3321 741 9720.

5. Recommending acceptance of the state bid and issuance of a purchase order to Berger Chevrolet in the total amount of $105,584.30 for the purchase of four (4) police vehicles.  This amount includes outfitting, delivery, documentation fees and titles.  The Saginaw Police Department was awarded JAG funds as part of the Federal Government’s 2009 Stimulus Package and would like to utilize its portion of the funds to purchase vehicles to maintain the police department’s fleet level due to the aging vehicles that will be removed from service in the near future.  Funds are available in the Capital Outlay/Vehicles Account, No. 263 3321 741 9770.

6. Recommending acceptance of the Weed and Seed Communities Competitive Program Grant Year Two funds from the U. S. Department of Justice. The Saginaw Police Department was notified on August 24, 2009 that the Department of Justice approved its grant application for year two of the program. The amount of the funds is $142,000.00.  Further recommend that the City Manager or his designee be authorized to execute any documents required by the Department of Justice at this time and throughout the process. 

7. Recommending that payment be made to Stephens Tile in the amount of $2,248.00 for the emergency purchase of Type K copper for water service installations and repairs.  As the current supply was almost depleted, quotes were acquired and Stephens Tile was able to supply our immediate need for the best cost.  Funds are budgeted in the Water Operations and Maintenance Parts and Supplies Account No. 591 4721 861 7330 and will be accounted for in the Water Inventory Account No. 591 0000 171 7330.

8. Recommending acceptance of the sole bid and issuance of a purchase order to VWR International in the amount of $2,524.08 for the purchase of a moisture balance analyzer.   Funds are available in the Sewer Operation and Maintenance Laboratory Equipment Account No. 590 4830 861 9740.

9. Recommending acceptance of the quote and issuance of a purchase order to Bonus Environmental in the amount of $2,825.00 for asbestos training and recertification for fiscal year 2010 for the Right of Way Division, Maintenance and Service Section.  Bonus Environmental provided the initial certification training and have the necessary paperwork of the city employees previously trained.  Funds are available in the Water and Sewer Maintenance and Operations Training Account Nos. 591 4721 861 8090 and 590 4821 861 8090.

10. Recommending acceptance of the bid and issuance of a purchase order to A.I.S. in the amount of $3,619.67 for the purchase of additional filters.  The Right of Way Division, Garage Section, needs additional filters for the newer vehicles that came into the fleet after the previous filter bid had gone out.  Funds are budgeted in the Motor Pool Operation Motor Vehicle Supplies Account No. 661 4480 841 7312.

11. Recommending that a purchase order be approved and issued to Infor Global Solutions, Inc. in the amount of $3,732.44 for the MP2 Software annual renewal maintenance fee.  Funds are budgeted in the Sewer Maintenance Operating Services Account No. 590 4815 851 8005 ($1,866.22) and Water Maintenance Operating Services Account No. 591 4715 851 8005 ($1,866.22).

12. Recommending acceptance of the low bid and issuance of a purchase order to Airgas Great Lakes in the amount of $5,295.09 for respirator equipment and training.  The Right of Way Division, Maintenance and Service Section need this equipment to comply with MIOSHA safety regulations for confined space entry.  Funds are budgeted in the Water and Sewer Operation and Maintenance Parts and Supplies and Training Account Nos. 591 4721 861 7330 ($1,765.03), 590 4821 861 7330 ($1,765.03) and 591-4721 861 8090 ($1,765.03).

13. Recommending acceptance of the low bids and issuance of purchase orders to Fisher Scientific in the amount of $5,432.50 and to VWR International in the amount of $7,053.90 for the purchase of laboratory supplies for the Wastewater Treatment Plant.  Funds are budgeted in the Sewer Operation and Maintenance Laboratory Supplies Account, No. 590 4830 861 7309.

14. Recommending acceptance of the low bid and issuance of a purchase order to Acme Block and Supply in the amount of $6,300.00 for the purchase of 720 bags of Portland cement to be used by the Right of Way Division, Maintenance and Service Section to rebuild catch basins and manholes and as reinforcement for water fittings.  Funds are budgeted in the Water and Sewer Operation and Maintenance Parts and Supplies Account Nos. 591 4721 861 7330 ($3,150.00) and 590 4821 861 7330 ($3,150.00) and will be accounted for through the Water Inventory Account, No. 591 0000 171 7330.

15. Recommending acceptance of the low bid and issuance of a purchase order to PowerCare and Service Solutions, Inc. in the amount of $6,390.59 for the supply and delivery of ten industrial batteries for the Kochville Pumping Station.   Funds are budgeted in the Water Operations Repairs and Replacement Account, No. 591 4730 861 9720.

16. Recommending that the proposal and agreement from Kraft Power Corporation to inspect the two Waukesha Emergency Diesel Generators at the Water Treatment Plant be approved and that a purchase order be issued to them in the amount of $7,000.00.  Funds are budgeted in the Water Treatment Operation Professional Services Account No. 591 4730 861 8001.

17. Recommending acceptance of the quote and issuance of a purchase order to Alger Communications in the amount of $8,740.70 to install four antennas and cabling at the Saginaw County Mosquito Control tower.  Funds are budgeted in the Instrumentation and Process Controls Capital Outlay Improvement Account, Nos. 591 4715 851 9705 ($2,185.18) and 590 4815 851 9705 ($6,555.52).

18. Recommending acceptance of the low bid and issuance of a purchase order to Shults Equipment in the amount of $10,814.00 for an annual supply of 50 grader blades for the underbody scrapers on the snowplow fleet.  Funds are budgeted in the Major Streets Parts and Supplies Account, No. 202 4655 841 7330.

19. Recommending approval of the agreement with Tetra Tech and issuance of a purchase order to them in an amount not to exceed $31,200.00 for engineering design and $48,700.00 for construction engineering/programming.  The total amount of the agreement will not exceed $79,900.00.  Funds are available in the Sewer Surplus Capital Repairs and Replacement Account, No. 590 4840 881 9720.

20. Recommending acceptance of the bid and issuance of a purchase order to SLC Meter Service in the amount of $41,126.36 for the purchase of brass water pipe fittings for the repair and construction of the water distribution system.  Funds are budgeted in the Water Operation and Maintenance Parts and Supplies, Account No. 591 4721 861 7330 and will be accounted through the Water Inventory Account, No. 591 0000 171 7330.

21. Recommending acceptance of the sole bid and issuance of a blanket purchase order to Michigan Pipe & Valve in the amount of $51,843.20 for the purchase of sewer castings to repair and install new catch basins and manholes as needed in the collection system.  Funds are budgeted in the Sewer Account Parts and Supplies Account, No. 590 4821 861 7330.

 

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to amend “Exhibit A” of Low Income Housing Tax Exemption for Saginaw Shelter for the Homeless Nonprofit Housing Corporation,” of the Table of Special Ordinances, VIII.

 

RESOLUTIONS:

1. Approving the request from Saginaw Cooperative Hospitals, Inc. d/b/a Synergy Medical Education Alliance, to be recognized as a nonprofit organization operating in the community for the purpose of obtaining charitable gaming licenses.

2. Terminating the Saginaw Industrial Center, Inc. Tax Increment Financing portion of the Local Development Finance Authority plan.

3. Approving the abolishment of the Brownfield Plan, No. Two, Galen Wilson, located at 2205 North Michigan Avenue.

4. Approving the abolishment of the Brownfield Plan, No. Six, Fredd’s Auto Salvage (Renamed Industrial Complex LLC), located at 1705 Boxwood.

5. Approving the abolishment of the Brownfield Plan, No. Eight, Crosstown Marathon, located at 206 East Remington Street.

6. Approving the use of amplifying equipment for a special event sponsored by Mt. Olive Baptist Church on North Sixth Avenue between Norman and Farwell Streets for a special event on October 31, 2009.

7. Appointing city representatives to conduct transactions to secure funds administered by the Michigan Department of Environmental Quality.

 

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

1. Appointing Councilman Amos O’Neal as the voting delegate for the National League of Cities Annual Business Meeting to be held on Saturday, November 14, 2009.

2. Motion to go into closed session to discuss (1) pending litigation in a police civil rights case and (2) pending litigation in an employment case.

 

Darnell Earley
City Manager