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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

September 28, 2009, 6:30 p.m., Council Chamber

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

• May 18, 2009 and
• June 1, 2009 regular Council meetings,
• June 8, 2009 special Council meeting, and
• June 15, 2009 and
• June 29, 2009 regular Council meetings.

ANNOUNCEMENTS:

E. Dean Holland, Fire Chief, to accept proclamation designating October 4 – 10, 2009 as Fire Prevention Week in the City of Saginaw.

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Council Boards and Committee:

1. Consideration of appointing Yolanda Jones to the City Planning Commission to fill an administrative vacancy with an indefinite term.

REPORTS FROM MANAGER:

Management Update:

1. Recreation update by Sheilda Braddock, First Ward Community Center.

2. Update on State Shared Revenue by Darnell Earley, City Manager.

3. Representative from United Way will discuss the Homelessness Prevention and Rapid Re-housing Program.

Recommended Actions:

1. Recommending approval of the year-end citywide budget adjustment.

2. Recommending approval of the Homelessness Prevention and Rapid Re-Housing Program (HPRP) Subgrantee Fund Agreement (Agreement) with the United Way of Saginaw County.  The term of the Agreement is two years.  In addition, the amount of the Agreement is $1,022,177.00.  Pursuant to the terms of the Agreement, the City can enter into a Subgrantee Agreement with a local nonprofit agency to carry out HPRP activities.  The City has determined that United Way is the best agency to carry out the HPRP activities using a consortium of providers that currently service the homeless community.  This agreement has been approved by the City Manager as to substance and the City Attorney as to form.

3. Recommending approval of the Fifth Amendment to the Purchase and Development Agreement with Wolgast Corporation.

4. Recommending approval of the First Ward Community Center Year Round Recreation Program Agreement.  The year round recreation program will be held at the Civitan Recreation Center for grades 9 – 12.  In addition, the program includes a ten-week summer day camp at the Cathedral District Youth Center at the Warren Avenue Presbyterian Church for grades K – 8.  The Michigan State Housing Development Authority and the Dow Chemical Company, each donated $10,000.  The monies will be used to pay for the cost of utilities at the Civitan.  Funds for this Agreement are available in the Recreation Administration Professional Services Account, No. 101 7550 831 8001.

5. Recommending acceptance of the Congressionally Selected Award Grant from the Department of Justice Office of Justice Programs (OJP) in the amount of $200,000.  Further recommend that the City Manager or his designee be authorized to execute and update any documents required by OJP at this time and throughout the grant process.  The City proposes to use this grant for the purchase of crime fighting technology.

6. Recommending approval of the American Red Cross of Saginaw County Contract to provide training to staff of the Water Treatment Plant.  The training includes first aid, Adult Cardio Pulmonary Resuscitation (CPR) and Automatic External Defibrillator (AED) training. The amount of the contract is $1,600.00.  Funds are budgeted in the Water Treatment Operation Professional Services Account, No. 591 4730 861 8001.

7. Recommending acceptance of the quote and issuance of a purchase order to Waterworks Systems, Inc. of Lakeland, MI in the amount of $3,030.00 for a five (5) replacement leak detection sensors for the Water Treatment Plant at a cost of $591.00 each plus $75.00 shipping and handling.  Waterworks Systems, Inc. is the sole source distributor for the replacement sensors.  Funds are budgeted in the Water Treatment Operations and Maintenance Parts and Supplies Account, No. 591 4730 861 7330.

8. Recommending acceptance of the low bid and issuance of a purchase order to Fluid Process Equipment, Inc. in the amount of $4,432.00 for a replacement de-watering pump for the Emerson retention basin which is used to pump out the influent wet well of the basin after a storm event.  Funds are available in the Sewer Operation and Maintenance Account, No. 590 4835 861 9705.

9. Recommending that a purchase order be approved and issued to Bentley Systems, Inc. in the amount of $6,000.00 for the Bentley Water GEMS annual renewal maintenance fee.  An annual renewal maintenance fee is required to receive all new upgrades for the software licenses and the right to call the Bentley help desk for all software related questions and/or problems.  Funds are budgeted in the GIS Operating Services Account, No. 650 1730 781 8005.

10. Recommending acceptance of the only bid and issuance of a purchase order to Detroit Pump, Inc. in the amount of $7,876.10 for the purchase of pump parts.  Parts are stocked to rebuild one pump in the event of a failure.  Funds are available in the Sewer Operation and Maintenance Parts and Supplies Account, No. 590 4835 861 7330.

11. Recommending acceptance of the low bid and issuance of a purchase order to Kendall Electric, Inc. in the amount of $8,928.00 for the purchase of Allen Bradley Analog input cards, which are used for the SCADA systems at both the plant and remote facilities.  Funds are available in the Sewer Operation and Maintenance Parts and Supplies Account No. 590 4830 861 7330 ($4,464.00) and Remote Facilities Parts and Supplies Account, No. 590 4835 861 7330 ($4,464.00).

12. Recommending acceptance of the low bid from Allen Contracting, Inc. in the amount of $31,845.00 and that a contract be awarded to them in that amount for the installation of ADA compliant sidewalk ramps in various locations within the city.  Funds are available in the Block Grant Services Construction Fund Account, No. 275 6511 761 8330.

13. Recommending acceptance of the low bid from DSP Excavating in the amount of $54,654.00 and that a contract be awarded to them in that amount for the removal and replacement of defective sidewalk in various locations within the city.  Funds are available in the Engineering Division Major Streets Construction Projects Fund Account, No. 202 4614 781 8047.

INTRODUCTION OF ORDINANCES:

1. An Ordinance to amend “Exhibit A” of Low Income Housing Tax Exemption for Saginaw Shelter for the Homeless Nonprofit Housing Corporation,” of the Table of Special Ordinances, VIII.

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

1. Approving the Homelessness Prevention and Rapid-Rehousing Program Subgrantee Agreement.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager