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Council Agenda

September 14, 2009, 6:30 p.m., Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

May 4, 2009 and May 11, 2009 regular Council meetings.

ANNOUNCEMENTS:

George Adams, Boys and Girls Club, to accept proclamation designating September 19th as Boys & Girls Club Day for Kids.

PUBLIC HEARINGS:

  1. Intent to amend the official City map by rezoning the area bounded by Durand Street, Pleasant Street, Schaefer Street and Davenport Avenue from R-2, one and two family residential to R-1, single family residential.

  2. Intent to vacate a 95’ portion of the alley bounded by South Harrison Street, Van Buren Street, South Webster Street and Mackinaw Street, abutting the properties known as 421 South Harrison Street, 714 Mackinaw Street, and 416 South Webster Street.

PERSONAL APPEARANCES:

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

REPORTS FROM MANAGER:

Management Update:

Recommended Actions:

  1. Recommending approval of the Sales Order Agreement with Election Systems and Software as part of the AutoMARK equipment required under the Help America Vote Act.  Further recommend that the City Manager or his designee be authorized to sign the agreement on behalf of the City.  Funds are budgeted in the General Fund Election Division Capital Outlay Office Equipment Account No. 101 1731 701 9760.

  2. Recommending approval to sell the property located at 926 Howard St. to Patricia Southern, neighboring property owner at a cost of $200.00.  Further recommend that the City Manager or his designee be authorized to execute all documents necessary to complete the transaction.  This property is owned by the City and has no strategic value for development plans.   Bids were sought from all surrounding property owners and Ms. Southern was the only bidder.

  3. Recommending approval of a two year Agreement between the City of Saginaw and Child and Family Services to provide an Employee Assistance Program to city employees.  The cost of the agreement is $14,392.00 annually for a total cost of $28,784.00.  Funds are budgeted in the Workers Compensation Fund’s Employee Health Services – Professional Services Account, No. 678 1751 701 8001.

  4. Recommending approval of the Benefit Administration Agreement and Business Associate Agreement between the City of Saginaw and Benefit Administrative Services International Corporation to provide the administration and record keeping function for a Health Care and Dependent Care Reimbursement plan.  Further recommend that the City Manager or his designee be authorized to sign all documents.  Administrative fees will be borne by the employee electing to participate.  There is a one time set up fee of $200.00 for the City of Saginaw.

  5. Recommending approval of a one-year agreement between the City of Saginaw and Cambridge Integrated Services Group, Inc.  This company provides for third-party administration of the City’s self-insured workers’ compensation program.  The annual flat service fee is $28,900.00.  Funds are budgeted in the Workers’ Compensation Fund – Professional Services Account No. 678 1750 701 8001.

  6. Recommending acceptance of the sole bid and issuance of a purchase order to Douglass Safety Systems in the amount of $5,550.00 for the purchase of ten 100 ft. lengths of 5-inch diameter supply hose to replace unserviceable hose.  Funds are budgeted in the Fire Operations Parts & Supplies Account No. 101 3751 751 7330.

  7. Recommending approval of the Agreement with Peerless Midwest, Inc. Vibration Analysis and that a purchase order be approved and issued to them in the amount of $2,400.00 in fiscal year 2010, 2011 and 2012 for professional services for vibration analyses, including a yearly comprehensive report of results with the creation of an initial baseline.  The total amount of the agreement is $7,200.00 and the term of the agreement is three years.  Funds are budgeted in the Water Treatment Operations Professional Services Account, No. 591 4730 861 8001.

  8. Recommending approval of a Maintenance Agreement with Optimization Solutions Environmental, LLC, formerly known as A.Y. Consulting.  The term of the agreement is for three years and the total amount is $24,000.00.  Funds are budgeted in the Water Treatment Operations, Engineering Services Account, No. 591 4730 861 8002.

  9. Recommending acceptance of the bid and issuance of a purchase order to Acme Block and Supply in the amount of $13,046.40 for an annual supply of manhole blocks to be used by the Right of Way Division, Maintenance and Service Section.  Funds are available in the Sewer Operations Account, No. 590 4821 861 7330 and will be accounted for through the Water Inventory Account, No. 591 0000 171 1130.

  10. Recommending acceptance of the bid and issuance of a purchase order to Jones Chemical, Inc. in the amount of $41,600.00 for fiscal year 2010 and $44,200.00 for fiscal year 2011 for the purchase of sodium hypochlorite for the Water Treatment Plant to be used for disinfections.  Funds are budgeted in the Water Operation and Maintenance Chemicals Account, No. 591 4730 861 7302.

  11. Recommending acceptance of the bid from North American Salt Company, Inc. at the state-bid price and that a purchase order be approved and issued to them in the amount of $78,268.16 for the purchase of road salt.  Funds are budgeted in the Major and Local Streets Funds, Street and Road Materials Account Nos. 202 4655 841 7340 ($60,012.12), 202 4692 841 7340 ($5,204.00) and 203 4655 841 7340 ($13,062.04) and will be accounted for through the Municipal Streets Fund Account, No. 204 4615 781 7340.

  12. Recommending approval of the Michigan Department of Transportation Cost Agreement.  The City’s estimated share is $78,550.00.  Funds for the City’s share are available in the fiscal year 2010 Major Streets Engineering Services Account, No. 202 4614 781 8002.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

  1. An Ordinance to vacate a 95’ portion of the alley bounded by South Harrison Street, Van Buren Street, South Webster Street and Mackinaw Street, abutting the properties known as 421 and 429 South Harrison Street, 415 South Harrison Street, 714 Mackinaw Street and 416 South Webster Street, located in the City of Saginaw and to retain therein an easement for public utilities, Cable TV, and telecommunications, to be added to the Table of Special Ordinances II of the Saginaw Code of Ordinances.

  2. An Ordinance to amend to the zoning map by rezoning the area beginning at a point 83 feet west of the northwest corner of Lot 7, Block 3, Union Park Plat on the north line of said plat extended, said point also being on the west line of the Old Pere Marquette Railroad Right Of Way 120 feet north of the north line of Pleasant Street extended.  Thence east along the north line of said Union Park Plat 1234.05 feet to the northeast corner of Lot 1, Block 1 of Union Park Plat.  Thence south along the east line of Lot 1 4.5 feet to the north line of the Smith and Parson’s Addition, thence east along the north line extended 943.8 feet to a point on the east line of Hermansau Street, thence north along the east line of Hermansau Street 10 feet to a point 275 feet north of the northeast corner of the Hermansau Street & Clark Street Intersections, thence east, parallel with Clark Street, 165 feet to the west line of Paul Nuerminger’s Addition at a point 20 feet south of the northwest corner of Lot 7, Block 2 of said addition, thence north along said west line 114.7 feet to the northwest corner of Lot 9, thence east 147 feet to the northeast corner of Lot 9.  Thence southeasterly along the west line of Schaffer Street 140.8 feet to the southeast corner of Lot 7, thence southwesterly along the west line of Schaffer Street to a point at the Northeast corner of Lot 2 Block 10 of Davenport Farm Plant, thence south along the west line of Hill Street 426 feet to the southeast corner of Lot 1 Block 11 Davenport Farm Plat and the north line of Davenport Avenue.  Thence west along the north line of Davenport E 2287.27 feet to the west line of the Old Pere Marquette Railroad right of way, thence north along west line of right of way to the point of beginning, from R-2 one and two family residential to R-1, single family residential. 

RESOLUTIONS:

  1. Approving the MDOT Cost Agreement No. 09-5141 for preliminary engineering for M-13 reconstruction project.

  2. Approving theater parking for Hancock Theatre Art Gallery, LLC.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager

 

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