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Council Agenda

August 24, 2009, 6:30 p.m., Council Chamber

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

PUBLIC HEARINGS:

1. Intent to vacate a 284.91’ portion of the 16’ alley located west of Superior Street between Joslin and West Michigan Avenue.

2. Intent to vacate a 70’ portion of the alley bounded by West Remington Street, North Harrison Street, West Holland Avenue, and North Fayette Street, abutting the properties known as 609 West Remington Street, 1016 North Harrison Street and a portion of 1012 North Harrison Street.

3. Intent to vacate the alley located west of Grout Street between Joslin Street and West Michigan.

PERSONAL APPEARANCES:

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Boards and Commissions and Committees:

1. Consideration of reappointing Trisha Anne Burns, Wallace (Jim) Hill, Odail Thorns, and Richard Powell to the Local Development Finance Authority with a term to expire June 1, 2013.

2. Consideration of appointing Bregitte Braddock to the MBS Airport Board to fill a vacancy with a term to expire December 31, 2011.

3. Consideration of appointing Jeffrey R. Schell to the Riverfront Development Commission to fill a vacancy with a term to expire April 1, 2011.

 

REPORTS FROM MANAGER:

Management Update:

Recommended Actions:

1. Recommending approval of the Lease Agreement with Junior Achievement of Northeast Michigan.  The City of Saginaw entered into the original agreement with Junior Achievement to lease the property located at 1781 Fordney on April 29, 1974.  The term of the lease was for 35 years and the amount of the annual rent was $1.00.  Furthermore, Junior Achievement agreed to build a one-story office and activities building on the property.  The parties have agreed to enter into a second Agreement for a period of 30 years, and Junior Achievement agrees to pay the City $1.00 for annual rent.  The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

2. Recommending that the Cooperation Agreement with First Ward Community Center be approved.  Further recommend that the City Manager be authorized to sign the Agreement on behalf of the City.

3. Recommending approval of the MERS Health Care Savings Program Participation Agreement with the International Association of Firefighters.  The agreement has been approved by the City Manager as to substance and the City Attorney as to form.  Further recommend that the City Manager or his designee be authorized to sign all documents.

4. Recommending that a purchase order be approved and issued to Douglass Safety Systems in the amount of $8,870.00 for the purchase of ten (10) ISI Self-Contained Breathing Apparatus air cylinders and two (2) ISI Viking digital air switch face masks for the fire department.  Funds are available in the Fire Operations Parts and Supplies Account No. 101 3751 751 7330.

5. Recommending approval of the Acom Solutions Hardware and Software Maintenance Agreement.  The terms for both agreements are four (4) years.  The Hardware Maintenance Agreement is  $10,532.00 ($2,633.00 paid annually) and the Software Maintenance Agreement is $8,464.00 ($2,116.00 paid annually).  The total annual cost is $4,749.00.  Funds are budgeted in the Information Services Operating Services Account No. 658 1720 711 8005.

6. Recommending approval and issuance of a purchase order to Computer Management Technologies, Inc. as our designated Lotus Notes Development Corporation reseller, in the amount of $14,858.50, as an annual payment for the renewal of the City’s Lotus Notes software subscription for maintenance coverage and license fees to operate the City of Saginaw’s email and calendar system.  Funds are budgeted in the Information Services Operating Services Account No. 658 1720 711 8005.

7. Recommending that a purchase order be approved and issued to Novell, Inc. in the amount of $14,700.00 as payment for license fees and annual software maintenance.  Funds are budgeted in the Information Services Operating Services Account No. 658 1720 711 8005.

8. Recommending that a Memorandum of Understanding between the City of Saginaw and Public Libraries of Saginaw be approved.  The Memorandum has been approved by the City Manager as to substance and the City Attorney as to form.

9. Recommending that a Cost Approval of for the renovation of the Frank N. Andersen Celebration Park Building Renovation Project be approved.  Funds for this project are made available in the Celebration Park Other Services/Construction Project Account No. 508 7580 831 8047.  All funds being used for this phase of the project are donations from local Saginaw foundations.

10. Recommending that a budget adjustment be completed to increase the Andersen Enrichment Center Local Grants Account No. 236 0000 514 6001 from $185,745 to $187,245, which amounts to a $1,500.00 increase.  This increase will be offset by a deposit of the same amount from various grantors who have designated monies to the Andersen Enrichment Center.  This increase in revenue will also increase the Andersen Enrichment Center Operating Services Account No. 236 7540 811 8005 from $10,000.00 to $11,500.00.

11. Recommending approval of the Agreement with AKT Peerless Environmental and Energy Services for professional services.   The term of the Agreement will expire upon completion of the requested services.  Further recommend that a budget adjustment be completed to increase the General Fund Revenues Energy Efficiency Conservation Block Grant Account No. 101 0000 513 5840 from $0 to $54,000.00, as well as increase the Department of Public Services – Energy Efficiency Block Grant Division’s Professional Services Account No. 101 1790 701 8001 by the same amount.

12. Recommending that payment be made to Fecon, Inc. in the amount of $3,168.34 for the emergency purchase of parts for the Fecon grinder.  This specialty piece of equipment is used at the City’s compost site to grind yard waste dropped off by city residents and other members of the Mid Michigan Waste Authority.  Fecon, Inc. is a sole source for these parts.  Funds are budgeted in the Motor Pool Operations Fund Motor Vehicle Supplies Account No. 661 4480 841 7312.

13. Recommending that a purchase order be approved and issued to Michigan Cat in the amount of $3,400.00 for the purchase of OEM parts and supplies for the maintenance of the City’s Caterpillar excavating equipment.  Funds are budgeted in the Motor Pool Operation Motor Vehicle Supplies Account No. 661 4480 841 7312.

14. Recommending acceptance of the quote and issuance of a purchase order to Spirac, Inc. in the amount of $6,565.00 got the purchase of a 20 ft. section of spiral conveyor for the grit system.  Spirac is the sole source for replacement parts.  Funds are available in the Sewer Operation and Maintenance Parts and Supplies Account No. 590 4830 861 7330.

15. Recommending that Purchase Order #38554 issued to System Specialties Co. and approved by council on June 15, 2009 in the amount of $3,493.00 be increased to $7,085.00 for the purchase of an actuator for the Madison gate operator.  System Specialties Co. is the sole source for this replacement.  Funds are available in the Sewer Operation and Maintenance Capital Outlay Less than $5,000.00, Account No. 590 4835 861 9705.

16. Recommending acceptance of the quote and issuance of a purchase order to Cobblestone Pavers, LLC in the amount of $8,875.00 for services and materials required to make repairs to the decorative stone column, stone wall and limestone caps on Johnson Street caused by damage on November 14, 2008.  Cobblestone Pavers, LLC was the contractor that installed the wall as part of the overall construction project in 2007.  Funds are available in the Major Streets Operating Services Account No. 202 4651 841 8005. 

17. Recommending acceptance of the low quote and issuance of a purchase order to R. C. Hendrick & Son, Inc. in the amount of $10,200.00 for the garage door and opening repair to be made at the Public Services Building.  This condition is such that the garage door and opening are unusable and have been closed until repairs can be made.  Funds are available in the Public Works Building General Repairs Account No. 661 4439 811 8040.

18. Recommending acceptance of the sole bid and issuance of a blanket purchase order to Michigan Pipe and Valve in the amount of $25,610.00 for an annual supply of ductile iron and fittings that will be used in the construction and repair of the Water Distribution and Transmission System(s).  Funds are budgeted in the Water Maintenance and Service Parts and Supplies Account No. 591 4721 861 7330 and will be accounted for in Water Inventory Account No. 591 0000 171 1130.

19. Recommending that Purchase Order #39201 issued to Waste Management in the amount of $28,000.00 be increased by $70,000.00 for a total of $98,340.00 for street sweeping services.    Funds are available in the Sewer Catch Basin Operating Services Account No. 590 4822 861 8005.

 

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to vacate a 284.91’ portion of the 16’ alley located west of Superior Street between Joslin Street and West Michigan Avenue, located in the City of Saginaw, and to retain therein an easement for public utilities, cable TV and telecommunications to be added to the Table of Special Ordinances II of the Saginaw Code of Ordinances.

2. An Ordinance to vacate a 70’ portion of an alley bounded by West Remington Street, North Harrison Street, West Holland Avenue and North Fayette Street, abutting the properties known as 609 West Remington Street, 1016 North Harrison Street and a portion of 1012 North Harrison Street, located in the City of Saginaw and to retain therein an easement for public utilities, cable TV and telecommunications, to be added to the Table of Special Ordinances II of the Saginaw Code of Ordinances.

3. An Ordinance to vacate the alley located west of Grout Street between Joslin Street and West Michigan Avenue, located in the City of Saginaw, and to retain therein an easement for public utilities, cable TV and telecommunications to be added to the Table of Special Ordinances II, of the Saginaw Code of Ordinances.

 

RESOLUTIONS:

1. Appointing Jeanette Best, Superintendent of Wastewater Treatment and Thomas Darnell, Director of Public Utilities as the designated representatives to conduct transactions, including the signing of any and all documents related to securing funds for the grants administered by the United States Environmental Protection Agency.

2. Authorizing Bethel AME Church to use amplifying equipment for a special event on its property located at 535 Cathay Street on August 29, 2009.

3. Approving a Tool and Renaissance Recovery Zone for Mistequay Group, Ltd. and Universal/DLIEG LLC.

 

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager