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Council Agenda

July 13, 2009, 6:30 p.m., Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

PUBLIC HEARINGS:

1. Community Development Block Grant-R Program

2. Homeless Prevention – Rapid ReHousing Program

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

REPORTS FROM MANAGER:

Management Update:

• GM Tax Tribunal update by Lori Brown, City Assessor.

Recommended Actions:

1. Recommending approval of the Confidentiality and Indemnification Agreement with the members of the Saginaw Police Department Review Panel.

2. Recommending approval of the grant agreement between the Michigan State Housing and Development Authority and the City and that the Mayor be authorized to execute this agreement and all related documents. 

3. Recommending approval of the Neighborhood Stabilization Program Amended Grant Agreement to carry out the substantially amended 2008-09 program year and for the 2009-10 program year, and that the proper city officials be authorized to execute the same.  The agreement is subject to the approval of the City Manager as to substance and the City Attorney as to form. The funding agreement is in the amount of $1,840,000.00.  The City of Saginaw will use this grant to help acquire and redevelop foreclosed properties that might otherwise become sources of abandonment and blight within it’s communities and to demolish blighted structures.

4. Recommending approval of the partnership agreement between the Saginaw County Land Bank Authority and the City of Saginaw subject to the approval of the City Manager as to substance and the City Attorney as to form.  The Michigan State Housing and Development Authority has provided the City of Saginaw with an opportunity to request funding under the NSP2 competitive grant program.  The program requires an agreement between the local land bank authority and the local unit of government, which will ultimately facilitate property acquisition, development, maintenance, and demolition.  Further, recommend that the mayor be authorized to execute the agreement and related documents.

5. Recommending that the Andersen Water Park Development Project Agreement with the Michigan Department of Natural Resources (DNR) be approved.  Further recommend that the City Manager or his designee be authorized to execute the Agreement. The DNR oversees the Michigan Natural Resources Trust Fund (Trust Fund).  The Trust Fund provides grants to municipalities for projects.  The City has submitted several grant applications to the Trust Fund to obtain funds to demolish the slide and other facilities at the Andersen Water Park.  Pursuant to the terms of that agreement, the City was awarded a grant from the Trust Fund in the amount of $51,800.00 for demolition costs.  Funds from the Trust Fund will be deposited in the State Grants DEQ Account, No. 587 0000 511 5901.

6. Recommending approval of the Ojibway Island User Agreement between the City of Saginaw (City) and Anthony Lagalo.  On August 22, 2009, Anthony Lagalo will sponsor the “Support Your Scene Fest,” an arts and music festival, on Ojibway Island.  Mr. Lagalo will pay the City a flat fee of $1,980.00 for the three-day rental.  He will have exclusive use of Ojibway on August 22, 2009; however, he has nonexclusive use of Ojibway on August 21, 2009 for set up and August 23, 2009 for cleanup.  Mr. Lagalo must provide an insurance certificate and liquor liability license to the City. 

7. Recommending approval of the Claims Service Contract with Alternative Service Concepts as the City’s third party administrator for insurance claims for the period July 1, 2009 through June 30, 2010.  The minimum claims fee of $41,000.00, plus administrative fees of $3,000.00 and system fees of $2,500.00 are the same as last year. 

8. Recommending that reimbursement be made to E. Dean Holland in the amount of $2,394.00 for the purchase of six Mobile Toughbook computers to be used in the fire department’s apparatus.  The units will be installed on front line firefighting units and creates the opportunity to obtain vital firefighting, structural design, and hazardous materials information during an emergency.  Funds are available in the Saginaw Fire Department’s Capital Outlay Account No. 101 3751 751 9705.

9. Recommending acceptance of the bids and issuance of blanket purchase orders to the following vendors in the amounts listed for the purchase of a variety of meter parts, hand tools, safety gear, clothing and small engine supplies:  Clark Hardware - $2,100.00; Michigan Pipe and Valve - $2,500.00, Larry’s Auto Supply - $5,000.00, Granger Tools - $7,000.00 and Etna Supply, $8,000.00.  Funds are budgeted in the Water Operation and Maintenance Parts and Supplies Account No. 591 4721 861 7330 ($8,300.00), Sewer Operation and Maintenance Parts and Supplies Account No. 590 4821 861 7330 ($8,300.00), Water Meter Operation and Maintenance Parts and Supplies Account No. 591 4720 861 7330 ($4,000.00) and Sewer Meter Operation and Maintenance Parts and Supplies Account No. 590 4820 861 7330 ($4,000.00).

10. Recommending that blanket purchase orders be approved and issued in the amounts of $3,000.00 each to Marshall E. Campbell Company, Standard Electric Company and Kendall Electric for the purchase of electrical parts and supplies to be used by the Traffic Engineering section.  Funds are budgeted in the Traffic Engineering Parts and Supplies Account Nos. 101 4620 791 7330 ($4,500.00) and 101 4621 791 7330 ($4,500.00). 

11. Recommending acceptance of the low bid and issuance of purchase orders to Paragon Laboratories, Inc. in the amount of $4,830.00 for fiscal year 2010 and $4,830.00 for fiscal year 2011 for the purchase of Whole Effluent Toxicity Testing for the Wastewater Treatment Division.  This testing is a requirement of the plant’s National Pollutant Discharge Elimination System Permit.  Funds are budgeted in the Sewer Operation and Maintenance Operating Services Account No. 590 4830 861 8005.

12. Recommending that a purchase order be approved and issued to Larry’s Auto Supply in the amount of $4,900.00 for the purchase of new and specialized tools required for changes in industrial materials, and electronic computer software, etc.  Funds are budgeted in the Motor Pool Equipment Parts and Supplies Account No. 661 4480 841 7330.

13. Recommending issuance of a purchase order to Bader Brothers, Inc. in the amount of $5,500.00 for the annual purchase of miscellaneous lawn motor equipment and supplies.  Bader Brothers, Inc. is the only local authorized dealer in the area for John Deere equipment.  Funds are budgeted in the Parks & Facility Maintenance Parts and Supplies Account No. 101 7575 821 7330.

14. Recommending issuance of a blanket purchase order to Carrier & Gable, Inc. in the amount of $6,000.00 to cover repair costs of traffic signal equipment for this fiscal year.  Carrier & Gable, Inc. is Michigan’s authorized service representative and offers standard pricing for each type of repair.  Funds are budgeted in the Traffic Engineering Parts and Supplies Account No. 101 4621 791 7330 ($3,000.00) and Major Streets Traffic Engineering Account No. 202 4621 791 7330 ($3,000.00).

15. Recommending acceptance of the only bid and issuance of a purchase order to William E. Walter Mechanical, Inc. in the amount of $7,450.00 for the replacement of the sanitary drain piping at the Emerson retention basis.  Funds are budgeted in the Sewer Operation and Maintenance General Repairs Account No. 590 4835 861 8040.

16. Recommending that payment be made to American Excavating in the amount of $16,990.89 for materials and services provided for the repair of a 36” raw water main located at 5343 Three Mile Road in Bay County, Monitor Township.  Funds are available in the Water Surplus Repairs and Replacements Account No. 591 4740 881 9720.

17. Recommending acceptance of the low bid and issuance of a purchase order to JCI Jones Chemicals, Inc. in the amount of $113,750.00 for fiscal year 2010 and $113,750.00 for fiscal year 2011 for the purchase of sodium hypochlorite to be used by the Wastewater Treatment Division. Funds are budgeted in the Sewer Operation and Maintenance Chemicals Account No. 590 4835 861 7302.

18. Recommending acceptance of the only quote received from American Excavating, LTD. in the amount of $142,737.50 and that a contract be awarded to them in that amount for the replacement of approximately 950 ft. of combined sewer and its appurtenances, along with isolated pavement repair, located in the vacated Market Street right of way.  Funds are available in the Sewer Surplus Repairs and Replacement Account No. 590 4840 881 9720.

19. Recommending acceptance of the only bid and issuance of a purchase order to Saginaw Asphalt in the amount of $408,700.00 for an annual supply of hot and cold asphalt for the temporary and permanent repairs of streets and water and sewer excavations.  Funds are available in Local and Major Streets Road Materials Account Nos. 203 4651 841 7340 ($8,700.00) and 202 4651 841 7340 ($60,000.00) and Water and Sewer Road Materials Account Nos. 591 4721 861 7340 ($170,000.00) and 590 4821 861 7340 ($170,000.00).

 

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

1. Accepting the terms of the Michigan Department of Natural Resources Development Project.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager