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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

June 29, 2009, 6:30 p.m., Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

• 09-14  from Robert J. Krohn, President, Saginaw Social Service Club, requesting to be recognized as a nonprofit organization.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

• Herb Spence, Chairman of the Riverfront Development Commission, will present an update of the Riverfront Development.

From the Boards and Commissions and Committees:

REPORTS FROM MANAGER:

Management Update:

• Peter Ewend, Saginaw Bay Underwriters, to review the insurance renewals.

• Public Services Department presentation on recent media reports regarding the City of Saginaw’s Wastewater Treatment Plant CSO discharges into the Saginaw River.

Recommended Actions:

1. Recommending that a public hearing for Community Development Block Grant-R program be set for Monday, July 13th at 6:30 p.m. in the Council Chamber.  The public hearing is part of the submission approval for the upcoming 2009-10 Program Year.

2. Recommending that a public hearing for Homeless Prevention – Rapid Housing program be set for Monday, July 13th at 6:30 p.m. in the Council Chamber.  The public hearing is part of the submission approval for the upcoming 2009-10 Program Year.

3. Recommending that a budget adjustment be completed to increase the Drug Forfeiture Fund’s – Reimbursement revenue line item no. 264 0000 602 6808 from $0 to $4,855.00.  The adjustment reflects the receipt of a check from the Bay City Police Department.

4. Recommending approval of the year-end budget adjustment.

5. Recommending approval of the State Trunkline Maintenance Contract between the Michigan Department of Transportation and the City of Saginaw (City) for the period commencing October 1, 2009 through September 30, 2014.  The City provides routine maintenance such as street patching and sweeping, snow and ice control, right-of-way fencing and guardrail maintenance on the state trunklines within the city limits.  The City will be reimbursed by MDOT for the aforementioned work under the five-year contract.  Pursuant to the terms of the contract, the City will maintain the following state trunklines for M-13, M-46, M-58 and M-84.

6. Recommending that the Fourth Amendment to the Purchase and Development Agreement with Wolgast Corporation be approved and that the City Manager or his designee be authorized to execute all documents necessary. 

7. Recommending approval of the insurance proposals under Lloyd’s of London for the City’s General Liability, Law Enforcement Liability, Public Officials Liability and Automobile Liability; with Amerisure Insurance Company for Automobile Physical Damage; with Safety National Casualty Corporation for Excess Workers’ Compensation & Employers Liability; and with Lexington Insurance Company for an Excess Liability Policy effective July 1, 2009 through July 1, 2010, and that the City Manager and/or his designee, be authorized to execute any and all necessary insurance documents. Coverage documents, policy changes and contracts to implement the new insurance are approved subject to the City Manager’s approval as to substance and the City Attorney’s approval as to form.  Funds for the insurance premiums are budgeted and spread over all departmental budgets.  General and excess liability policies are charged against the division and/or department’s budget pursuant to its size.  Auto physical damage is charged to each division and/or department based on the number of vehicles assigned.

8. Recommending acceptance of the low bid and issuance of purchase orders to Cintas Corporation for each respective department in the amount of $22,118.20 for fiscal years 2009-10, 2010-11 and 2011-12, totaling $66,354.60 for uniform rental services.  Funds are available in the following Other Services/Operating Services Accounts: Police Department Account No. 101-3014-721-8005 ($179.40), Water Operation and Maintenance Account No. 591-4730-861-8005 ($2805.40), Sewer Operation and Maintenance Account Nos. 590-4830-861- 8005 ($6,899.25) & 590-4835-861-8005 ($766.59), Major Streets Account No. 202-4651-841- 8005 ($2,152.80), Motor Pool Operations Account No. 661-4480-841-8005 ($1,255.80), Water & Sewer Maintenance & Service Account Nos. 590-4821-861-8005 ($2,702.70), and 591-4721-861-8005 ($2,702.70), Buildings & Grounds, Account No. 101-7575-821-8005 ($2,457.00), Cemeteries Account No. 101-1747-821-8005 ($196.56)

9. Recommending acceptance of the offer from TBF Graphics to extend their current agreement for printing citywide letterhead, envelopes and business cards for one year using this year’s pricing through June 30, 2010.  The estimated cost for this service is $7,840.00.  Funds are available in the various departmental printing budgets.

10. Recommending that a blanket purchase order be approved and issued to Scott’s Tire Company, the state bid supplier, in the amount of $8,500.00 for patrol and administration tire maintenance of the police department’s motor vehicle fleet.  Funds are budgeted in the Police Department’s Motor Vehicle Repairs Account No. 101 3014 721 7312.

11. Recommending that a blanket purchase order be approved and issued to Larry’s Auto Parts in the amount of $9,500.00 for parts and supplies for routine maintenance of the police department’s motor vehicle fleet for fiscal year 2010.  Funds are budgeted in the Police Department’s Motor Vehicle Supplies Account No. 101 3014 721 7312.

12. Recommending that a purchase order be approved and issued to Hastings Air Energy Control in the amount of $2,500.00 for the annual maintenance and repair to the fire department’s plymovent system for fiscal year 2010.  This system is required to keep exhaust fumes from fire apparatus diesel engines from building up in the fire station.  Hastings is the only vendor with the capabilities of maintaining or repairing this type of ventilation system.  Funds are budgeted in the Fire Department Operating Services Account No. 101 3754 751 8005.

13. Recommending that a purchase order be approved and issued to Douglass Safety Systems in the amount of $3,300.00 for the purchase of required replacement parts for fiscal year 2010 for the fire department’s self-contained breathing apparatus, which is used as personal protective equipment that is worn in hazardous environments.  Funds are available in the Fire Department’s Parts and Supplies Account No. 101 3751 751 7330.

14. Recommending that purchase orders be approved and issued to both Delta Door and Overhead Door for $3,000.00 each, totaling $6,000.00, for emergency repairs for the overhead doors at all four fire stations for fiscal year 2009-10.  Funds are budgeted in the Fire Department’s Operating Services Account No. 101 3751 751 8005.

15. Recommending that a purchase order be approved and issued to Warwick Cleaners in the amount of $7,000.00 for annual dry cleaning services for the fire department for fiscal year 2009-10.  This service is required by the contract between Local Union 102 and the City of Saginaw.  Funds are budgeted in the Fire Department’s Operating Services Account No. 101 3751 751 8005.

16. Recommending that a purchase be approved and issued to Scott Tire Company, the state bid supplier, in the amount of $10,000.00 to purchase tires for the fire department’s fleet of apparatus for fiscal year 2009-10.  Funds are budgeted in the Fire Department’s Motor Vehicle Supplies Account No. 101 3754 751 7312.

17. Recommending that a purchase order be approved and issued to Douglass Safety Systems LLC in the amount of $14,968.75 for the purchase of 125 buckets of micro blaze out foam for fiscal year 2009-10.  Micro blaze out foam enhances the penetration of water during extinguishment and can be used for hazardous waste clean up from vehicle accidents.  Douglass Safety Systems LLC is the lone supplier of this product.  Funds are budgeted and available in the Fire Suppression Parts and Supplies Account No. 101 3751 751 7330.

18. Recommending that a purchase order be approved and issued to Douglass Safety Systems, Inc. in the amount of $20,000.00 for various pieces of personal protective equipment for fiscal year 2009-10.  Funds are budgeted in the Fire Department’s Clothing Supplies Account No. 101 3752 751 7303.

19. Recommending that purchase orders be approved and issued to Metropolitan Uniform Company in the amount of $31,894.50 for fiscal year 2010, $31,894.50 for fiscal year 2011 and $33,036.00 for fiscal year 2012 to purchase uniforms for the fire department on an as-needed basis.  Metropolitan was the only bidder.  Funds are budgeted in the Fire Suppression Clothing Supplies Account No. 101 3751 751 7303.

20. Recommending that blanket purchase orders be issued to Frontline Services of Freeland, MI in the amount of $100,000 and Diesel Truck Sales of Saginaw, MI in the amount of $40,000 to provide repair and preventative maintenance of the fire department’s apparatus.  These vendors possess the expertise necessary for the operations of the fire department.  Funds are budgeted and available in the Fire Department Motor Vehicle Repairs Account No. 101 3754 751 8042.

21. Recommending that a purchase order be approved and issued to HACH Company in the amount of $3,923.00 for fiscal year 2010 for the Water Treatment Plant’s quarterly servicing, calibration and all replacement and repair parts.  Funds are budgeted in the Water Operation and Maintenance Operating Services Account No. 591 4730 861 8005.

22. Recommending issuance of a purchase order to Gwyer Reprographics in the amount of $5,000.00 for fiscal year 2009-10 for blueprint and plotter supplies to be used by the engineering division.  Funds are budgeted in the Engineering Office Supplies Account No. 101 4611 781 7320.

23. Recommending issuance of a purchase order to HACH Company in the amount of $2,376.56 for fiscal year 2010.  The Water Treatment Plant performs Total Organic Carbon, Free Chlorine Residual and Turbidity analyses using HACH  Company on-line and benchtop instruments.  Since these analyzers require the use of HACH Company chemical reagents, the competitive bidding process was waived.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 8005.

24. Recommending acceptance of the low bid and issuance of purchase orders to Alexander Chemical Corporation for the purchase of chlorine in the amounts of $10,680.00 for the Water Treatment Plant and $23,496.00 for the Wastewater Treatment Plant for a total of $34,176.00. Funds are budgeted in the Water Operation and Maintenance Fund Chemicals/Supplies Account No. 591 4730 861 7302 ($10.680.00) and the Sewer Operation and Maintenance Fund Account Chemicals/Supplies Account No. 590 4830 861 7302 ($23,496.00).

25. Recommending acceptance of the low bid and issuance of a purchase order to George Electric in the amount of $12,954.47 for an annual supply of various vehicle filters to be used by the Right of Way Division.  Funds are budgeted in the Motor Pool Operation Motor Vehicle Supplies Account No. 661 4480 841 7312.

26. Recommending that a purchase order be approved and issued to P. K. contracting, Inc. in the amount of $17,761.48 for fiscal year 2010 for pavement marking services on citywide major streets and bridges.  Funds are budgeted in the Major Streets Fund Account No. 202 4621 791 7330.

27. Recommending acceptance of a quote and issuance of a purchase order to Waste Management for fiscal year 2010 in an amount not to exceed $20,000.00 for the purchase of mixed waste and recycling containers.  The Streets Section of the Right of Way Division is reestablishing a convenience station at the Public Works Service Center.  These containers will be available for residents on a monthly basis.  Funds are budgeted in the Rubbish Collection Operating Services Account No. 226 4582 841 8005.

28. Recommending issuance of a purchase order to D. S. Power in the amount of $20,310.00 fiscal year 2009-10 for pole setting services for the Traffic Engineering Division.  These services are provided on an as-needed basis for the Traffic Engineering Division.  Funds are budgeted in the Street Lighting Operations Account No. 101 4620 791 8005, Traffic Engineering Operations Account No. 101 4621 791 8005 and Major Streets Operations Account No. 202 4621 791 8005.

29. Recommending that the Engineering Department be authorized to issue individual purchase orders of varying amounts up to the authorized amount of $28,665.00 for fiscal year 2009-10 to Professional Services Industries for materials testing services for the Engineering Division.  Funds are budgeted in various operations and project accounts and will be charged as they develop.

30. Recommending that a purchase order be approved and issued to ComSource, Inc., in the amount of $30,000 to provide repair service to the City’s radio communication equipment.  Funds are budgeted in the Traffic Engineering’s Radio Operations Fund Account No. 660 4422 791 8040.

31. Recommending acceptance of the low bid and issuance of a purchase order to Alexander Chemical in the amount of $135,830.00 for the supply and delivery of 170 tons of hydrofluosilicic acid from July 1, 2009 through June 30, 2009.  Funds are budgeted in the Water Treatment Operation Account No. 591 4730 861 7302.

32. Recommending approval of the engineering firms professional services agreements with Rowe Incorporated of Flint, MI; William A. Kibbe & Associates, Inc, of Saginaw, MI; Spicer Group of Saginaw, MI; and Wade Trim of Bay City, MI for general engineering services.  Further recommend that the city engineer be authorized to approve and issue individual purchase orders of varying amounts up to the authorized amount of $500,000.00 from July 1, 2009 through June 30, 2010.  The terms of the agreements are for five years.  The services of the firms are necessary to support city engineering staff to carry out the duties and responsibilities of the Engineering Division whenever workloads demands the addition of the consultant’s staff and expertise.  The city engineer will distribute work between the four firms on a rotational basis for small projects and distribute work on a competitive basis for larger projects.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:
RESOLUTIONS:

1. Authorizing Mt. Olive Baptist Church to use amplifying equipment on North Sixth Avenue between Norman and Farwell Streets to host a picnic on August 9, 2009.

2. Authorizing the sale of alcoholic beverages by the Drunken Monkey Tattoo Shop on public property in the 300 block of South Hamilton between Van Buren and Cass Streets during its annual fundraiser on August 1, 2009.

3. Authorizing the Drunken Monkey Tattoo Shop to use amplifying equipment in the 300 block of South Hamilton between Van Buren and Cass Streets during its annual fundraiser on August 1, 2009.

4. Approving the Michigan Department of Transportation State Trunkline Maintenance Contract.

5. Approving the request from the Saginaw Social Service Club of the City of Saginaw and County of Saginaw to be recognized as a nonprofit organization operating in the community for the purpose of obtaining charitable gaming licenses.

6. Resolution approving ballot language for Charter Amendments.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager