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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

June 15, 2009, 6:30 p.m., Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

January 5, January 12 and January 26, 2009 regular council meetings and January 24, 2009 special council meeting, February 9 and February 23, 2009 regular council meetings.

ANNOUNCEMENTS:

PUBLIC HEARINGS:

1. Amendment to an established Neighborhood Enterprise Zone #10 in the City of Saginaw.

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

• 09-13  from Tamar Chipp, Saginaw Community Foundation, requesting permission to erect a banner in the 500 block of Court Street from May 1, 2009 to May 21, 2009 and the 1000 block of East Genesee from June 5, 2009 to July 5, 2009 for the purpose of promoting the 25th Anniversary of the Saginaw Community Foundation.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Boards and Commissions and Committees:

1. Consideration of reappointing Neville Bernard Britto to the Public Libraries of Saginaw Board with a term to expire June 30, 2013.
2. Consideration of appointing John D. L. Humphreys to the Saginaw Riverfront Development Commission to fill a vacancy with a term to expire 04/01/12.
3. Consideration of reappointing William James Ostash to the Historic District Commission with a term to expire February 19, 2009.

REPORTS FROM MANAGER:

Management Update:

Recommended Actions:

1. Recommending that the FOIA Appeal submitted by Mr. Collison be denied.

2. Recommending approval of the proposed severance agreement between the City of Saginaw and Ralph D. Carter, Labor Relations Administrator, and the associated purchase of service credit.  This agreement has been approved by the City Manager as to substance and the City Attorney as to form.  Further recommend that the City Manager and other appropriate officials be authorized to execute an agreement whereby the city will be reimbursed 50% of the cost of the purchase of this credited service time and to obtain a full release and waiver of claims.

3. Recommending that the agreement with Benefit Administration Services International Corporation (“BASICS”) be approved. The agreement has been approved by the City Manager as to substance and the City Attorney as to form. The agreement will allow BASIC to directly assist the City with verification of all dependents enrolled in the City’s group health care program. The average cost for each dependent on a health care plan is $2,400.00 per year. The total, one time cost for BASIC to complete this project is estimated at $14,000.00 to $16,000.00.  This vendor meets all requirements of the contract compliance provisions.   The cost and savings will be spread across all departmental funds.

4. Recommending payment be made to CPS Human Resource Services, Sacramento, CA, in the amount of $4,682.50 for 400 entry-level firefighter examinations administered on January 8, 2009. CPS Human Resource Services specializes in the needs of government and not-for-profit agencies. This vendor meets the requirements of the contract compliance provisions. Funds are budgeted in the Employee Services Professional Services Account No. 101 1725 701 80 01.

5. Recommending approval of the Mutual Aid Interlocal Agreement with Saginaw County and that the City Manager or his designee be authorized to execute it and any other related agreements. This agreement has been approved by the City Manager as to substance and the City Attorney as to form. By entering into this agreement, the City of Saginaw will ensure assistance from other jurisdictions if it is in need and help to obtain reimbursement from FEMA in situations where it renders assistance to others.

6. Recommending approval of the transfer of ownership of NextG Networks of Illinois, Inc. to new investors. NextG Networks has entered into a standard Right-of-Way Telecommunications Permit with the City pursuant to the Metropolitan Extension Telecommunications Right-of-Way Oversight Act (“METRO Act”).   The transfer in ownership will create no change in the operation of NextG.

7. Recommending approval of an Urban Cooperation Agreement between the City of Saginaw and Saginaw Charter Township for sharing the services of the City’s electrical inspector. The City’s inspector will retain his full time position with the City, including all salary, medical benefits, pension and all other fringe benefits. The City will make him available for assignments in the Township for approximately one-half his work hours and the Township will compensate the City at the rate of $40,000.00 per year. This agreement has been approved by the City Manager as to substance and the City Attorney as to form. Funds will be reflected in the General Fund Revenue’s – Reimbursement/Inspections Account No. 101-0000-602.68-24 in the amount of $40,000.00.

8. Recommending approval of the Visiting Artists Residency Agreement between the City of Saginaw and Kevin Collins. Mr. Collins will be paid $2,000.00, which includes all workshops and transportation. The agreement has been approved by the City Manager as to substance and the City Attorney as to form.  Funds for this agreement will be paid by the Saginaw Arts and Enrichment Commission (“SAEC”). The SAEC received a grant from the Harvey Randall Wickes Foundation to fund the residency.

9. Recommending payment be made to Bader Brothers in the amount of $2,137.90 for emergency repairs to Tractor 819, which is used to cut lots in the weed abatement program. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Motor Vehicle Repair Parts Account No. 661 4480 841 73 12.

10. Recommending that the agreements from Waste Management for citywide departmental trash pick up service be accepted and approved for a period of two years through June 30, 2011 for a total cost of $2,551.88. This vendor meets all requirements of the contract compliance provisions. Funds for this purchase are available in the following accounts:  Sewer and Water Operation and Maintenance Fund Operating Services Account Nos. 590-4821-861-80-05 ($71.00) and 591-4721-861-80-05 ($71.00), Facilities Operating Services Account No. 101-7575-821-8005 ($1,974.00), Police Department Operating Services Building Management Account No. 101-3014-721-8005 ($311.24), Water Operation and Maintenance Fund Operating Services Account No. 591-4730-861-8005 ($44.64) and Traffic Engineering Operating Services Account No. 101-4621-791-8005 ($80.00).

11. Recommending acceptance of the only quote received from System Specialists, Inc. and issuance a purchase order to them in the amount of $3,493.00 for the purchase of a replacement motor for the Madison gate. The motor, which opens a 30-inch cast iron gate, has failed and needs to be replaced. This vendor meets all requirements of the contract compliance provisions. Funds for this purchase are available in the Sewer Operations & Maintenance Capital Outlay Account No. 590 4835 861 97 05.

12. Recommending acceptance of the only quote received from Martin Control Services and issuance a purchase order to them in an amount not to exceed $4,880.00 for the labor and parts needed to repair the flow meters at the Salt/Fraser and Hancock retention basis. We are required by the MDEQ, in our NPDES permit, to monitor and report these flows. This vendor meets all requirements of the contract compliance provisions. Funds for this service are available in the Sewer Operations & Maintenance General Repairs Account No. 590 4835 861 80 40.

13. Recommending that the agreement with Hubbell, Roth & Clark, Inc. (“HRC”) be approved and a purchase order be issued to them in an amount not to exceed $175,000.00 to replace the mechanical aerators in the aeration tanks, the sludge collector mechanisms and drives, and effluent weirs and baffles in the secondary treatment stage of the plant with new technology and mechanical equipment. This agreement has been approved by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Sewer Operation and Maintenance Engineering Services Account No. 590 4830 861 80 02.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

1. Adopting a final project plan for sewerage facilities improvements project and designating an authorized project representative.
2. Approving the purchase of additional service credit for Ralph Carter, Labor Relations Administrator.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

Motion to go into a closed session to discuss the negotiation of a collective bargaining agreement.

 

Darnell Earley
City Manager