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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

May 4, 2009, 6:30 p.m., Council Chamber

PLEASE NOTE:  There will be a Committee of the Whole meeting today beginning at 5:00 p.m. in the Council Chamber.  Darnell Earley, City Manager, will present the recommended 2009-10 Proposed Budget; Chief Gerald Cliff will give an overview of the Police Department’s budget and Chief Dean Holland will give an overview of the Fire Department’s budget.

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

• Rhonda Webb to accept proclamation designating Saturday, May 16th as Cross the Street Day in the City of Saginaw.

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

• 09-09  from Michael Quinnell, Saginaw Midland Municipal Water Supply Corporation, submitting the 2009-10 Budget for Capital Improvement and Emergency Repair Fund for approval.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Boards and Commission Committee:

• Consideration of appointing Gary Glaza to the Downtown Development Authority to fill a vacancy with a term to expire 04/02/11. 

REPORTS FROM MANAGER:

Management Update:

Recommended Actions:

1. Recommending that a budget adjustment be completed to increase the Federal Grants/Weed and Seed Grant Account No. 260 0000 513 5835 from $0 to $175,000.00.  The increase in revenue will be offset by an increase in the Community Police Weed & Seed Other Services/Operating Services Account No. 260 3321 741 8005 by the same amount.

2. Recommending approval of the participation by the City of Saginaw in the Consumers Energy rate case before the Michigan Public Service Commission, that the City contribute $5,000.00 as its share of that participation and that the City Manager or his designee be authorized to execute all documents necessary for that participation.  The Michigan Municipal League, of which the City is a member of, has asked for participation from member communities affected.  This Consumers Energy proposal would substantially increase municipal electric rates, eliminate past credits and increase the allowed rate of return for Consumers Energy. Funds are available in the City Manager’s Other Services/Professional Services Account No. 101 1710 701 8001.

3. Recommending that payment be made to Consumers Energy in the amount of $6,034.04 as payment for corrective actions that need to be made to the City of Saginaw fiber optic communication cable located on poles owned by Consumers Energy.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Information Services General Repairs Account No. 658 1720 711 8040.

4. Recommending that a purchase order be approved and issued to Elastec/American Marine in the amount of $3,900.00 to purchase one drug terminator/incinerator to properly dispose of illegal drugs and drug paraphernalia.  Elastec/American Marine is the sole supplier of the drug terminator/incinerator.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Drug Forfeiture Supplies/Parts and Supplies Account No. 264 3040 731 7330.

5. Recommending that Council consider a request by WKCQ for in-kind service, in lieu of payment, for one half of the special event fees for the Country Music Fest free concert scheduled for June 20, 2009 on Ojibway Island. 

6. Recommending that St. Mary’s of Michigan be allowed to rent Ojibway Island for their special event for a reduced rate of $300.00.  St. Mary’s of Michigan has scheduled their Run/Walk for Health on June 27, 2009 from 5:00 a.m. to 11:00 a.m.  They will not be using the stage, garage, concession, restrooms or dressing rooms on Ojibway Island. 

7. Recommending that Purchase Order No. 38216 issued to D. C. Byers be increased by $980.66 for a total of $5,980.66.  On March 19, 2009, an emergency purchase order was issued to D. C. Byers in the amount of $5,000.00 for sealing cracks in the walls of the south clarifier at the Water Treatment Plant, based on the initial quote of service.  The actual cost of the service totaled $5,980.66 because more sealing material was needed than is usually required to seal cracks.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment General Repairs Account No. 591 4730 861 8040.

8. Recommending acceptance of the low bid and issuance of a purchase order to Jett Pump & Valve in the amount of $6,299.58 for the purchase of a high volume submersible pump to be used by the Water Treatment Plant for pumping out the clearwells and other structures or deep wells.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Maintenance Equipment Account No. 591 4730 861 9741.

9. Recommending acceptance of the low bid and issuance of a purchase order to Red Flint Sand & Gravel in the amount of $13,600.00 for the supply and delivery of filter sand for use by the Water Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Treatment Repairs and Replacements Account No. 591 4730 861 9720.

10. Recommending acceptance of the low bid from Allen Contracting, Inc. in the amount of $48,340.00 and that a contract be awarded to them in that amount for the installation of ADA compliant sidewalk ramps in various locations within the City of Saginaw.  This vendor meets all requirements of the contract compliance provisions.  Funds for this contract are available in the Block Grant Services Construction Fund Account No. 275 6511 761 8330 ($32,725.00) and Major Streets Resurfacing Fund Account No. 202 4614 781 8046 ($15,615.00).

11. Recommending acceptance of the low bid from Hilario Martinez dba Tri-City Contracting in the amount of $41,450.00 and that a contract be awarded to them in that amount for the removal and replacement of defective sidewalks in various locations within the City of Saginaw.  This vendor meets all requirements of the contract compliance provisions. Funds are available in the Engineering Division Major Streets Construction Projects Fund Account No. 202 4614 781 8047 ($35,306.25), and Water Operations and Maintenance Street and Road Fund Account No. 591 4730 861 730 ($6,143.75).

12. Recommending approval of the MDOT Cost Agreement No. 08-5441 for the road and bridge construction work along I-675 within the City limits.  Further recommend that City officials be authorized to execute said Agreement.  The City’s estimated share is $357,600.00.  Funds for the City’s share will be made available in fiscal year 2010 and 2011 Major Streets Street Resurfacing Fund Account No. 202 4614 781 8046 and in the Community Development Block Grant Street Resurfacing Fund Account No. 275 6511 761 8046.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

1. Approving the payment of $12,954.88 to Aedis IT, LLC for the purchase of computers and software for the Weed and Seed Site.

2. Approving MDOT Cost Agreement No. 08-5441 for I-675 Road and Bridge Improvements Project and authorizing the City of Saginaw to participate in the road and bridge construction work along I-675 within the City limits.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager