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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

April 6, 2009, 6:30 p.m., Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

1. Mindy McNally, Youth Director of YMCA, to accept proclamation designating April 18, 2009 as Healthy Kids Day in the City of Saginaw.
2. Cheryl Popielarz and Josh Hales, Prevention and Youth Services, to accept proclamation designating April 8, 2009 as Kick Butts Day in the City of Saginaw.

PUBLIC HEARINGS:

• Vacating a 55’ portion of the alley bounded by Lyon Street, South Mason Street, Mackinaw Street and South Oakley Street.

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

• 09-06  from Larry Rodarte, Mexican Civic Union, requesting permission to erect a banner in the 200 block of West Genesee and the 300 block of South Michigan from April 16, 2009 to May 9, 2009 for the purpose of promoting the Cinco De Mayo Parade.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Boards and Commission Committee:

REPORTS FROM MANAGER:

Management Update:

1. Phil Karwat, City Engineer, will discuss the City of Saginaw’s current proposed spending of the American Investment and Recovery Funds and other projects submitted for stimulus funding.
2. Darnell Earley, City Manager, will present the Fourth Quarter Budget Analysis.

Recommended Actions:

1. Recommending approval of the MERS Health Care Savings Program Participation Agreements with the following bargaining unions:  Service Employees International Union (SEIU) Hourly, Salaried and Regular Part-time, Police Officers Association of Michigan (POAM) and American Federation of State, County and Municipality Employees (AFSCME).  Further recommend that the City Manager or his designee be authorized to sign all documents.

2. Recommending approval for the establishment of a Qualified Cafeteria Plan as set forth pursuant to Section 125 of the Internal Revenue Code and approval of the Adoption Agreement of said plan for the City of Saginaw.  The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.  Further recommend that Council authorize the City Manager or his designee to sign all documents. 

3. Recommending approval of the Agreement for Professional Legal Services with William H. Horton of Giarmarco, Mullins & Horton, P.C. for negotiation and litigation with health care providers, in particular, the issue of adequate notification of access fees. Further recommend that the City Manager or his designee be authorized to execute the Agreement.  This Agreement has been approved by the City Manager as to substance and the City Attorney as to form. 

4. Recommending that a budget adjustment be completed in the Drug Forfeiture Fund to pay the City’s obligated 10% Prosecuting Attorney forfeiture fees.  The Drug Forfeiture Fund’s – Fund Equity revenue line item no. 264 0000 680 0000 should be increased from $1,700.00 to $29,582.00, which equates to a $27,882.00 increase.  This will be offset by an increase to the Professional Services expenditure line item no. 264 3040 731 8001 from $17,000.00 to $44,882.00.

5. Recommending that a budget adjustment be completed to increase the General Fund’s Other Revenue/Police Donations Account No. 101 0000 601 6760 from $20,000.00 to $21,000.00 which is a $1,000.00 increase.  This deposit consists of a check from Sam’s Club Foundation to cover equipment and supplies for the Saginaw Police Department’s Chaplain Program.  The increase in revenue will be offset by an increase in the Police Department’s Administration Division Supplies Account No. 101 3012 721 7320 by the same amount.

6. Recommending that the 2008-09 budget for the demolitions program be amended to reflect the Cities of Promise Grant Agreement for $500,000.00.  The revenue line item no. 101 0000 511 5109 will be increased as will the demolitions expenditure line item no. 101 3865 761 8025 by the grant amount.  Purchase orders will be issued per the demolition contract.

7. Recommending approval of the proposed settlement agreement resolving the pending litigation in Gwizdala v Board of Trustees of the City of Saginaw Police and Fire Retirement System.  The proposed settlement was discussed and approved by the Police and Fire Pension Board at its April 1, 2009 meeting.  This agreement has been approved by the City Manager as to substance and the City Attorney as to form.

8. Recommending approval of the lease agreement with Health Delivery, Inc. for  use of the Lions Park.  The Lions Club offered to improve and maintain the park at no expense to the City and to keep it open for the public.  This has been a successful enterprise, but the Lions Club has notified the City that they will be unable to maintain this effort because of the declining size of their organization.  Health Delivery, Inc. is located near this park and has offered to take over the responsibilities of the Lions Club and maintain and improve this park.  It proposed to construct a decorative fence, with gates, around the park as well as plant flowers.  The park will remain open to the public during the day, but will be closed during the evening. The agreements have been approved by the City Manager as to substance and the City Attorney as to form.

9. Recommending that the Agreement with Cummins Bridgeway LLC be approved in the amount of $954.00 to provide planned equipment maintenance for the Diesel generator at the Birch Run pumping station.  The station has one generator that provides emergency power to the station in the event a power outage occurs.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 8063.

10. Recommending acceptance of the low bid and issuance of a purchase order to Tupes of Saginaw in the amount of $2,019.00 for a replacement plasma cutter to be used by the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Surplus Repairs and Replacements Account No. 576 4840 881 9720.

11. Recommending that a purchase order be issued Dueco in the amount of $2,510.73 for the emergency repair of a hi-ranger control valve used by the Right of Way Division, Streets Section.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Motor Pool Operation Motor Vehicle Supplies Account No. 661 4480 841 7312 ($410.73) and Motor Vehicle Repairs Account No. 661 4480 841 8042 ($2,100.00).

12. Recommending that the proposal and contract from Nelson Tank Engineering & Consulting, Inc. be accepted and that a purchase order be approved and issued to them in the amount of $2,600.00 for professional engineering inspection services for the Water Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Treatment Engineering Services Account No. 591 4730 861 8002.

13. Recommending acceptance of the low bid and issuance of a purchase order to MKR Fabricators in the amount of $3,382.00 for the purchase of hot rolled steel for use by the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Surplus Repair and Replacements Account No. 576 4840 881 9720.

14. Recommending acceptance of the low bid and issuance of a purchase order to Computer Management Technologies in the amount of $3,759.50 for a Panasonic Toughbook Computer to be used by the Right of Way Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Operation and Maintenance Capital Outlay Account No. 590 4821 861 9741.

15. Recommending that payment be made to D. C, Byers Company in the amount of $5,000.00 for the emergency repair of cracks in the walls of the south clarifier at the Water Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment General Repairs Account No. 591 4730 861 8040.

16. Recommending acceptance of the low bid and issuance of a purchase order to K. L. McCoy & Associates in the amount of $5,450.00 for the purchase of two centrifugal pumps for the Wadsworth Pumping Station.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Repairs and Replacement Account No. 591 4730 861 9720.

17. Recommending acceptance of the low bid and issuance of a purchase order to Withers Steel in the amount of $10,014.00 for the purchase of steel to rebuild two of the splash plates and supports for the aerators at the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Surplus Repairs and Replacements Account No. 576 4840 881 9720.

18. Recommending acceptance of the low quote and issuance of a purchase order to Environmental Express, Inc. in the amount of $10,038.00 for the purchase of  laboratory analyzing equipment for use by the Wastewater Treatment Plant laboratory.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operations Laboratory Equipment Fund Equipment Account No. 590 4830 861 9740.

19. Recommending that a purchase order be issued to the Saginaw County Road Commission in the amount of $10,182.82 for the rental of grade-all equipment to assist the City crews with the storm damage cleanup last summer.  FEMA has agreed to reimburse the City for the use of the Road Commission’s equipment. This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Major Streets Equipment Rental Account No. 202 4651 841 8050.

20. Recommending that payment be made to Kendall Electric, Inc. in the amount of $11,437.87 for the emergency purchase of a variable frequency drive for one pump at the Aqua Pumping Station.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Repairs and Replacement Account No. 591 4730 861 9720.

21. Recommending acceptance of the low bid and issuance of a purchase order to Snyders Roofing LLC in the amount of $12,500.00 for a replacement roof of the maintenance shop at the Wastewater Treatment Shop.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Surplus Repair and Replacements Account No. 576 4840 881 9720.

22. Recommending approval of the SolarBee, Inc., Maintenance and Support Plan Agreement (MSP) and that a purchase order be issued to them in the amount of $6,062.00 for each fiscal year 2010, 2011 and 2012.  The total amount of the Agreement is $18,156.00.  The Water Treatment Plant currently owns three SolarBee Water Re-Circulation Units.  These units preserve and enhance raw water quality in our storage reservoirs.  The MSP Agreement includes twice yearly servicing by SolarBee technicians for preventative maintenance and repair and includes all travel parts and labor. The Agreement has been approved by me as to substance and the City Attorney as to form.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 8063.

23. Recommending acceptance of the quote from Rodney Hunt Company and issuance of a purchase order to them in the amount of $19,155.00 for a replacement isolation gate for the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Repair and Replacements Account No. 576 4480 881 9720.

24. Recommending acceptance of the bid and issuance of a purchase order to NBC Truck Equipment in the amount of $198,015.00 for the purchase of snow plowing, salting, and a dump body equipment.  Funds for this purchase are available in the Motor Pool Vehicle Replacement Account No. 661 4480 841 9770.  A budget transfer from the Motor Pool Operations Fund Equity Account No. 661 0000 680 0000 should be increased from $48,053.00 to $246,068.00, which equates to a $198,015.00 increase.  Likewise, to offset the increase in revenues, the Motor Pool Operation Fund’s – Vehicle Account No. 661 4480 841 9770 should be increased from $364,949.00 to $562,964.00.

INTRODUCTION OF ORDINANCES:

1. An Ordinance to amend §52.33, “Charge for Premises within City,” and §52.34, “Charge for premises outside City” of Chapter 52, “Water” of Title V, “Public Works,” of the Saginaw Code of Ordinances, O-1.
2. An Ordinance to amend §51.55, “Wastewater Disposal Charges for premises within and outside the City,” of Chapter 51, “Sewer” of Title V, “Public Works,” of the Saginaw Code of Ordinances, O-1.

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to amend the official City map by vacating a 55’ portion of the alley bounded by Lyon Street, South Mason Street, Mackinaw Street and South Oakley Street, abutting the properties known as 1220 Lyon Street and 523 South Oakley Street, located in the City of Saginaw and to retain therein an easement for public utilities, cable TV and telecommunications to be added to the Table of Special Ordinances II of the Saginaw Code of Ordinances.

RESOLUTIONS:

1. Adopting the MERS Health Care Savings Program.
2. Approving the Internal Revenue Code Section 125 Cafeteria Plan.
3. Authorizing Financial Procedure for the Andersen Water Park Project.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

Darnell Earley
City Manager