Home

Community

Visiting Saginaw

Government

SONAR

Council Members

Personal Appearance Form

Rules of Order

Council Meetings

Departments Home

Government Home

Contact Us

Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

March 9, 2009 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

• 09-05  from Mairin MacDonald, WKCQ-FM, requesting permission to erect a banner in the 500 block of Court Street from May 22, 2009 – June 20, 2009 for the purpose of promoting the KCQ Country Music Fest Free Concert.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the City Planning Commission:

1. Explaining the Ordinance listed under the regular order of business that amends the official City map by vacating a 55’ portion alley bounded by Lyon Street, South Mason Street, Mackinaw Street and South Oakley Street, abutting the properties known as 1220 as Lyon Street and 523 South Oakley Street.

REPORTS FROM MANAGER:

Management Update:

Recommended Actions:

1. Recommending that the purchase order issued to Front Line Services for the fire department apparatus repairs for fiscal year 2009 be increased by $29,000 for a purchase order total of $114,000.  Due to extensive repairs and preventative maintenance, these funds have been used.  An increase is needed to cover anticipated costs for the remaining months of this fiscal budget year to maintain the fire apparatus in a state of readiness.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted and available in the Fire Apparatus Motor Vehicle Repairs Account No. 101 3754 751 8042.

2. Recommending that a budget adjustment be completed for the purchase of digital computer transcription software and equipment.  The Drug Forfeiture’s Decrease in Fund Equity Account No. 264 000 680 0000 should be increased from $0 to $1,700.00.  Likewise, the Drug Forfeiture’s computer Software Account No. 264 3040 731 7325 should be increased by $1,700.00 for the purchase of transcription software and equipment.

3. Recommending that a purchase order be approved and issued to Gator Hawk Armor in the amount of $9,576.00 for concealable body armor for the City’s police officers.  Gator Hawk Armor is offering to extend the current pricing through June 30, 2009.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Police Department’s Supplies/Clothing Supplies Account No. 101 3014 721 7303.

4. Recommending approval to purchase one fully equipped 2009 Chevy Impala police patrol vehicle from Berger Chevrolet of Grand Rapids, MI in conjunction with the state bid process.  City Council approved an insurance proceeds budget adjustment for the police department on February 23, 2009, and the police department would like to utilize these available funds to replace one patrol vehicle totaled in an accident.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Motor Pool Operations/Capital Outlay/Vehicles Account No. 661 4480 841 9770.

5. Recommending that the Substance Abuse Prevention Services Agreement with the Saginaw County Department of Public Health be approved.  The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.  The purpose of the Agreement is to develop and deliver prevention services to specific high risk populations identified as underserved and provided in a variety of settings.  Pursuant to the terms of the Agreement, the City will receive $164,000.00 to conduct 2,050 units of service for a drug free community.  The funds are specifically used by the Saginaw Police Department to fund its drug prevention efforts through the Family Youth Initiative program.

6. Recommending that the easement with Consumers be approved for overhead and underground electric lines and gas pipelines on property located at 101 South Hamilton.  Consumers is requesting the easement to service the newly constructed dwelling located at 100 South Michigan.  Consumers will indemnify, defend and hold harmless the City from any liability claims.  The easement has been approved by the City Manager as to substance and the City Attorney as to form.

7. Recommending that the Grant Agreement with the State of Michigan Department of Police, Emergency Management and Homeland Security Division be approved.  The City was awarded funds in the amount of $921,736.43.  Federal funds will be provided under the Act at 75% for reimbursement of eligible costs in the amount of $790,059.80, except for projects that are eligible for 80% reimbursement.  Furthermore, the State of Michigan will provide reimbursement in the amount of 12.5% of $131,676.63 and the City is responsible for providing the remaining matching funds equal to 12.5% of the total cost.

8. Recommending acceptance of the bid from the State of Michigan bid list for the lease of a copy machine for CDBG and that the Product Schedule Agreement and Work Order Agreement be approved and that the City Manager or his designee be authorized t sign all lease agreements on behalf of the City.  The term of the lease is for 36 months and the monthly payment is $223.00. Further recommend that payment be made to Ikon Office Solutions in the amount of $669.00 for the balance of fiscal year 2009 and $7,359.00 total for fiscal years 2010-2012. This vendor meets all requirements of the contract compliance provisions. Funds are available in the CDBG Residential Loans and Grants/Operating Services Account No. 276 6540 761 8005.

9. Recommending that the Mayor and City Manager, and their designees, be authorized to utilize the HUD LOCCS Voice Response System.  Council has already authorized the acceptance of the special project grant from the U. S. Department of Housing and Urban Development (HUD) for demolition and land acquisition in the Riverfront area.  As part of the administration of that grant, HUD has requested formal written authorization from the Mayor to allow various City employees to use the LOCCS Voice Response System.  This authorization and use of this system is required to administer the grant and draw down the available funds.

10. Recommending that the Third Amendment to the Purchase and Development Agreement with Wolgast Corporation be approved and that the City Manager or his designee be authorized to execute all documents necessary.  This Third Amendment to the Purchase and Development Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

11. Recommending that the Second Amended Development Agreement between the City of Saginaw, Abraham Allen and Great Lakes Crossroad, LLC, be approved and that the City Manager or his designee be authorized to execute all documents necessary.  This Second Amended Development Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

12. Recommending that the City approve the Cost Agreements for traffic signal maintenance at eight (8) locations throughout the City.  The Agreements have been approved by the City Manager as to substance and the City Attorney as to form.  Funds for these agreements are available in the Traffic Engineering Utilities Account No. 101 4621 791 8031.

13. Recommending that the City approve the Cost Agreements for traffic signal construction at two City locations.  The Agreements have been approved by the City Manager as to substance and the City Attorney as to form.  Funds for these agreements are available in the Traffic Engineering Utilities Account No. 101 4621 791 8031.

14. Recommending approval of the Agreement with Cummins Bridgeway LLC be approved in the amount of $1,414.80.  Under this Agreement, Cummins will provide planned equipment maintenance for the Diesel generators at the Gratiot Road Pumping Station.  The station has two generators that provide emergency power to the station in the event a power outage occurs.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 8063.

15. Recommending that payment be made to Hamilton Electric in the amount of $6,950.00 for the emergency purchase of two chlorine inductor motors to be used by the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Fund Parts and Supplies Account No. 590 4830 861 7330.

16. Recommending acceptance of the only bid and issuance of a purchase order to RS Technical Services, Inc., in the amount of $7,750.00 for the purchase of a controller/analyzer unit to be used by the Water Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Treatment Laboratory Equipment Account No. 591 4730 861 9740.

17. Recommending that payment be made to Great Lakes Power Services for emergency purchase order #38022 ($2,500.00) issued on February 12, 2009 to assess damages to the electrical switchgear at the Aqua pumping station and for emergency purchase order #38089 issued February 20, 2009 in the amount of $9,600.00 to perform the work of removing and replacing the bus bars to both transformers.  The Aqua pump station is critical to the distribution of water to Saginaw Township, Zilwaukee and other northern communities serviced by the Saginaw Water Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Treatment General Repairs Account No. 591 4730 861 8040.

18. Recommending that the Agreement with Hubbell, Roth & Clark, Inc. be approved and a purchase order issued to them in an amount not to exceed $54,000.00 for miscellaneous system improvements of the Wastewater Treatment Plant.  The proposed project plan for miscellaneous system improvements would address other components of the plant that have outlived their expected lifespan by upgrading and replacing them with new technology and mechanical equipment.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Operation and Maintenance Engineering Services Account No. 590 4830 861 8002.

19. Recommending acceptance of the quote and issuance of a purchase order to Martin Control Services in the amount of $69,295.00 for a replacement flow meter for the Weiss Street Retention Treatment Basin.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Surplus Repair and Replacement Account No. 576 4840 881 9720.

20. Recommending that task order nos. 8, 9, 10 and 11 between the City of Saginaw and Greeley and Hansen LLC be accepted and that a purchase order be approved and issued to them in the amount of $514,339.00.  These task orders together are necessary to evaluate and make knowledgeable, fiscally responsible choices for long-term improvements of the water treatment facilities for the future of the City of Saginaw and its wholesale customers.

INTRODUCTION OF ORDINANCES:

1. An Ordinance to add “Low Income Housing Tax Exemption for Saginaw Shelter for the Homeless Nonprofit Housing Corporation,” to the Table of Special Ordinances, VIII.

2. An Ordinance to amend the official City map by vacating a 55’ portion of the alley bounded by Lyon Street, South Mason Street, Mackinaw Street and South Oakley Street, abutting the properties known as 1220 Lyon Street and 523 South Oakley Street, located in the City of Saginaw and to retain therein an easement for public utilities, Cable TV, and telecommunications to be added to the Table of Special Ordinances II of the Saginaw Code of Ordinances.

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to amend Paragraph (B), of §16.02, “Definitions,” of Chapter 16, “Police Officers and Firefighters Retirement System,” of Title I, “Administrative Code,” of the Saginaw Code of Ordinances O-1.

RESOLUTIONS:

1. Declaring the City’s intent to amend the official City map by vacating a 55’ portion of the alley bounded by Lyon Street, South Mason Street, Mackinaw Street and South Oakley Street.

2. Approving the Michigan Department of Transportation Traffic Signal Maintenance Cost Agreements.

3. Approving the Michigan Department of Transportation Traffic Signal Construction Cost Agreements.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

• Motion to conduct closed session to consult with attorney on trial or settlement strategy in connection with pending litigation.

Darnell Earley
City Manager