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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

February 23, 2009 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

• Paul Chaffee, Publisher & Editor, to accept tribute in recognition of The Saginaw News 150th Anniversary.

PUBLIC HEARINGS:

• Single Lot Assessment

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Boards and Commission Committee:

1. Consideration of appointing Suzanne Wight Skrelunas to the Saginaw Arts and Enrichment Commission with a term to expire June 30, 2012.

REPORTS FROM MANAGER:

Management Update:

1. Presentation of the sewer rate study by Jon Wheatley of Benzinski & Co. and the water rate study by Bill Stannard of Raftelis Financial Consultants, Inc.

2. Presentation by Lori Brown, City Assessor, and the Ad Hoc Committee on tax restructuring.

Recommended Actions:

1. Recommending that a budget adjustment be completed for the purchase of one (1) police vehicle.  This adjustment reflects receipt of a reimbursement check from the City’s insurance company for the payoff of one (1) totaled police vehicle.

2. Recommending approval of the lease between the City of Saginaw and The Sedona Building LLC for the site of the Weed and Seed program activities.  Ronald O’Brien was selected by the Steering Committee of the Weed and Seed Grant program to serve as its Site Coordinator, and he entered into a contract with the City of Saginaw to serve in that capacity.  He has negotiated a proposed lease with The Sedona Building LLC to rent commercial space at 310 South Washington Avenue as the site for the Weed and Seed activities. The City will provide necessary insurance to make the initial monthly payments for this lease and obtain reimbursement through the federal grant.

3. Recommending that the Agreement with Saginaw Habitat for Humanity be approved and that the City Manager be authorized to sign the document.  The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

4. Recommending that the purchase order issued to Diesel Truck Sales, Inc. for the fire department apparatus repairs for fiscal year 2009 be increased by $14,000.00 for a purchase order total of $39,000.00.  An increase is needed to cover anticipated costs for the remaining months of this fiscal year to maintain fire apparatus in a state of readiness.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted and available in the Fire Apparatus Motor Vehicle Repairs Account No. 101 3754 751 8042.

5. Recommending that Purchase Order No. 37973 in the amount of $1,520.35 and Purchase Order No. 37975 in the amount of $1,295.00 be paid to Snap On Tools for the emergency purchase of updated diagnostic software to be used by the Motor Pool Section of the Right of Way Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Motor Pool Equipment Account Nos. 661 4480 841 9705 ($1,520.35) and 661 4480 841 7325 ($1,295.00).

6. Recommending acceptance of the quote and issuance of a purchase order to Michigan CAT in the amount of $3,198.17 for the purchase of a digital ignition module for one of the pumps at the Hancock Retention Basin.  Michigan CAT is the sole source for parts for a caterpillar engine.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Fund Parts and Supplies Account No. 590 4835 861 7330.

7. Recommending acceptance of the low bid and issuance of a purchase order to Kennedy Industries in the amount of $3,604.00 for the purchase of a butterfly valve for use by the Water Treatment Plant.  The valve is needed to replace the discharge valve on one of the low service pumps.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Capital Outlay Account No. 591 4730 861 9705.

8. Recommending acceptance of the low bids and issuance of purchase orders to Alro Steel in the total amount of $6,435.61 for aluminum materials ($3,398.11) and for aluminum grating ($3,037.50); and to Delta Composites in the amount of $3,954.82 for the purchase of plastic grating.  This material is necessary to replace the grating and supports in the riser area of the Water Treatment Plant. These vendors meet all requirements of the contract compliance provisions.  Funds are budgeted in the Water Surplus Repairs and Replacements Account No. 577 4740 881 9720.

9. Recommending acceptance of the quote and issuance of a purchase order to JWC Environmental in an amount not to exceed $6,914.00 for the repair of a sludge grinder used at the Wastewater Treatment Plant.  The grinder is used to shred material in the primary sludge before it is pumped.  JWC is the sole source for this repair.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Fund Account No. 590 4830 861 7330.

10. Recommending acceptance of the low bid and issuance of a purchase order to American Hoist Air and Lube in the amount of $10,800.00 for the replacement of an in-ground hoist to be used by the Motor Pool section of the Right of Way Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Motor Pool Capital Outlay Equipment Account No. 661 4480 841 9745.

11. Recommending acceptance of the bid at State-bid price and issuance of a purchase order to Spartan Distributors in the amount of $16,898.15 for a replacement mower to be used by the Motor Pool section of the Right of Way Division.  This mower is replacing a 20-year old model that can no longer be repaired.  This vendor meets all requirements of the State of Michigan Contract Compliance Policy, which supersedes the City of Saginaw’s contract compliance provisions.  Funds are budgeted in the Motor Pool Equipment Capital Outlay Maintenance Equipment Account No. 661 4480 841 9741.

12. Recommending acceptance of the low bid from H & M Demolition in the amount of $64,000.00 and that a contract be awarded to them in that amount for site demolition located at 1830 Fordney Street for the Andersen Water Park Repurposing project.  The contract is subject to approval by the City Manager as to substance and the City Attorney as to form.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Celebration Park Demolition Account No. 508 7580 831 8025. 

13. Recommending acceptance of the bid from North American Salt Company at the State-bid price and issuance of a purchase order to them in the amount of $65,250.67 for 1,569.28 tons of road salt.  This salt is necessary to ensure that enough salt is available for City crews to de-ice the City streets while allowing enough salt to be left over for possible ice storms in the spring and the following fall.  This vendor meets all requirements of the State of Michigan contract Compliance Policy, which supersedes the City of Saginaw’s contract compliance provisions.  Funds are available in the Major and Local Streets Fund Account Nos. 202 4655 841 7340 ($45,675.47), 202-4692 841 7340 ($1,957.52) and 203 4655 841 7340 ($17,617.68) and will be accounted for through the Municipal Streets Fund Account No. 204 4615 781 7340.

14. Recommending that task order nos. 8, 9, 10 and 11 between the City of Saginaw and Greeley and Hansen LLC be accepted and that a purchase order be approved and issued to them in the amount of $514,339.00.  On June 5, 2006, City Council approved an agreement with Greeley and Hansen LLC.  The agreement involved the completion of various task orders to eventually develop a water system master plan and design a chemical fee upgrade.  The total amount of approved task orders to date is $949,301.00.  These task orders together are necessary to evaluate and make knowledgeable fiscally responsible choices for long-term improvements of the water treatment facilities.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Surplus Engineering Services Account No. 577 4740 881 8002.

INTRODUCTION OF ORDINANCES:

1. An Ordinance to amend Paragraph (B), of §16.02, “Definitions,” of Chapter 16, “Police Officers and Firefighters Retirement System,” of Title I, “Administrative Code,” of the Saginaw Code of Ordinances O-1.

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager