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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

December 22, 2008 6:30 p.m. Council Chamber

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES:

APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

1. Consideration of reappointing Paul Wendler to the Saginaw-Midland Water Supply Corporation with a term to expire December 31, 2014.

REPORTS FROM MANAGER:

Management Update:

Recommended Actions:

1. Recommending that a purchase order be approved and issued to Art Sample Furniture in the amount of $4,119.00, for the purchase of twelve sets of mattress and box springs for Fire Station One. This vendor meets all requirements of the contract compliance provisions. Funds for this purchase are budgeted and available in the Saginaw Fire Department Capital Outlay Account No. 101 3751 751 97 05.

2. Recommending approval of the one (1) year contract between the City and Sprint Solutions/Nextel for the purchase and service of ten (10) cell phones for one of the Saginaw Police Department’s special units. The cell phones will cost $39.99 each (a total of $399.90) and the monthly contract for service will cost $239.98 per month (a total of $2,879.76 a year), for a total of $3,279.66. There is no activation or shipping fees. The contract has been approved by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds for this service are available in the Drug Forfeiture Cell Phone Account No. 264 30 40 731 80 32.

3. Recommending approval of the Proposal and Software License, Annual Support and Maintenance and General terms and Conditions Agreements with ShotSpotter, Inc., for a gunshot detection system to be utilized by the Saginaw Police Department in reducing gunfire and gun violence crimes. The cost for the system will not exceed $280,590.00. It is also recommended that a budget adjustment be completed to increase the General Fund Federal Grants Account No. 101 0000 513 5835 by $280,590.00; as well as the Police Department’s Technical Division’s Operating Services Account No. 101 3015 721 80 05 by the same amount. The proposal and agreements have been approved by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions.

4. Recommending that the Second Addendum to the Purchase and Development Agreement with Wolgast Corporation be approved and that the City Manager or his designee be authorized to execute all documents necessary. This second purchase and development agreement addendum has been approved by the City Manager as to substance and the City Attorney as to form. The City of Saginaw entered into a purchase and development agreement with Wolgast Corporation on December 5, 2005, for property located in the 3200, 3300, 3400, 3500, and 3600 block of Douglass Street.  Due to the initial lack of success in obtaining credits, the project was delayed, and the agreement amended.

5. Recommending that purchase order number 37472 issued from an emergency quote from Choice Office Products be accepted and issued to them in the amount of $2,256.00 for the purchase of office chairs for the Treasurer’s Department. This vendor meets all requirements of the contract compliance provisions. Funds for this purchase are budgeted in the City Treasurer’s Capital Outlay Account No. 101 1743 711 97 05 ($1,490.00) and the Worker’s Compensation Fund Capital Outlay Account No. 678 1750 701 9705 ($766.00).

6. Recommending that a purchase order be approved and issued to Communications Professionals, Inc., in the amount of $3,099.07 for the purchase of Symantec Antivirus Software maintenance for Lotus Notes to be used for the scanning of incoming and outgoing mail for viruses. The cost covers software maintenance and license fees. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted and available in the Information Services Operating Services Account No. 658 1720 711 80 05.

7. Recommending that a purchase order be approved and issued to the Miss Dig System for the City’s annual membership fee in the amount of $3,918.72. The City of Saginaw participates in a one-call staking center for underground excavating.  The Miss Dig System notifies others of our intent to dig, and the City when other utilities intend to dig in the vicinity of our utilities. This vendor meets all requirements of the contract compliance provisions. Funds for this membership are available in the Water & Sewer Operation Operating Service Account Nos. 591 4721 861 80 05 ($979.68), 590 4821 861 80 05 ($979.68), and Information Services Operating Services Account No. 658 1720 711 80 67 ($1,959.36).

8. Recommending acceptance of the low quote from Shoop & Sons and issuance of a purchase order to them in the amount of $6,161.00 for the purchase of woven wire mesh for use by the Water Treatment Plant. The wire mesh is needed for the traveling screens at the Water Plant that are used to capture debris and fish that may enter the treatment process. This vendor meets all requirements of the contract compliance provisions. Funds for this purchase are budgeted in the Water Treatment Operations Capital Outlay Repairs and Replacements Account No. 591 4730 861 97 20.

9. Recommending approval of the low bid from Fedewa Inc., in the amount of $318,400.00 and that a contract be awarded to them in that amount. This project will refurbish existing exterior coatings on metal infrastructure in the Water Treatment Plant including the filter influent, effluent, and wash water as well as other miscellaneous piping located in various rooms in the basement and sub-basement. The contract is subject to approval by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds for the contract are available in the Fiscal Year 2009 Water Bond Construction Projects Fund Account No. 598 4741 881 80 47.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

Darnell Earley
City Manager