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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

November 24, 2008 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

ANNOUNCEMENTS:

PUBLIC HEARINGS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES:

APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

1. Consideration of reappointing Dorothy Allen to the STARS Board with a term to expire December 31, 2011.
2. Consideration of reappointing Wallace J. Hill to the Downtown Development Authority with a term to expire November 1, 2012.

REPORTS FROM MANAGER:

Management Update:

• Beth Church, Personnel Generalist, will review the Public Safety Recruitment Task Force Report and the Equal Employment Opportunity (EEO) Report.

Recommended Actions:

1. Recommending the City exercise its option to extend the citywide Cost Allocation Plan Agreement between the City of Saginaw and Maximus, Inc.  This agreement would provide for a cost allocation plan that would be utilized in the 2010 and 2011 fiscal years, and would be based upon the June 30, 2008 and June 30, 2009 financial operations.  The total cost for the extension of the original agreement is $13,250.00 and $13,500.00, for fiscal years 2010 and 2011 respectively.  Funding for this agreement is available in the General Fund Fiscal Services Administration Professional Services Account No. 101-1740-711.80-01 (FY2010, $3,363) and (FY2011 $3,427), Police Department Administration Professional Services Account No. 101-3010-721.80-01 (FY2010 $2,579) and (FY2011 $2,627), and Fire Department Fire Suppression Professional Services Account No. 101-3751-751.80-01 (FY2010 $2,579) and (FY2011 $2,627); the Water Fund Administration Professional Services Account No. 591-4710-851.80-01 (FY2010 $1,743) and (FY2011 1,776); the Sewer Fund Administration Professional Services Account No. 590-4810-851.80-01 (FY2010 $2,487) and (FY2011 $2,534); and the Rubbish Collection Fund Professional Services Account No. 226-4582-841.80-01 (FY2010 $499) and (FY2011 $509).

2. Recommending approval of a Quit Claim Deed to convey property at the MBS Airport to Tittabawassee Township and that the Mayor be authorized to execute this instrument and any related documents.  As part of the proposed project for the new airport terminal, the Commission proposes to transfer a parcel of land to Tittabawassee Township so that it will be able to construct a water storage tank.  The property was appraised for $26,600 and that purchase price amount will be provided by the Commission to the Township as part of the construction costs of that project.  This proposal has already been approved by the MBS Airport Commission, including approval by the Saginaw members of that Commission.

3. Recommending that the 2008-09 Saginaw Economic Development Corporation budget be amended to accept carryover funds from prior years that will be spent this fiscal year. 

4. Recommending that a purchase order be approved and issued to Computer Management Technologies in the amount of $10,587.72 for the renewal of IBM hardware maintenance and software license fees for the City of Saginaw’s AS400 systems.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted and available in the Information Services Operating Services Account No. 658 1720 711 8005.

5. Recommending that a purchase order be approved and issued to Non-Destructive Testing Group in the amount of $2,065.30 for annual ladder testing for the fire department.  Aerial and ground ladder inspection and testing is required annually by MIOSHA.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Fire Department Motor Vehicle Repairs Account No. 101 3754 751 8042.

6. Recommending that Purchase Order No. 36587 issued to P. K. Contracting, Inc. be increased by $2,378.88 (from $16,123.08 to $18,501.96) for fiscal year 2009 for additional pavement markings on City bridges and other portions of major streets.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Major Streets Fund Account No. 202 4621 791 7320.

7. Recommending acceptance of the agreement from Bendzinski & Company Municipal Finance Advisors and issuance of a purchase order to them in an amount not to exceed $5,500.00 for services in connection with the issuance of an Installment Purchase Contract not to exceed $1,100,000.00 to purchase vehicles and equipment for Garage Operations as approved in the fiscal year 2009 budget.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Garage Operation Professional Services Account No. 661 4480 841 8001.

8. Recommending that a purchase order be approved and issued to ESRI, Inc. in the amount of $6,200.00 for the annual GIS Software renewal maintenance fee.  This software utilization includes the Weed Abatement program, Saginaw Fire View, Police Crime View, and Public Utilities viewer.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the GIS Operating Services Account No. 650 1738 781 8005. 

9. Recommending acceptance of the bid and issuance of a purchase order to CAD & Graphic Supply in the amount of $8,397.00 for a Hewlett Packard DesignJet Plotter that will be utilized in the daily printing operations of the GIS Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Geographic Information Systems Capital Outlay Equipment Account No. 650 1738 781 9760.

10. Recommending that a purchase order be issued to John Deere Company in the amount of $26,027.72 for the purchase of a John Deere Compact Tractor Loader for the Water Treatment Division.  This equipment is being purchased using State Bid pricing.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Surplus Maintenance Equipment Account No. 577 4740 881 9741.

11. Recommending acceptance of the low bid and that a contract be awarded to J. R. Heineman & Sons, Inc. in the amount of $184,789.88 for the Water Treatment Plant Fortified Security Fence.  This vendor meets all requirements of the contract compliance provisions.  The total project cost is $184,789.88 of which Federal Emergency Management Agency (FEMA) funds will pay $160,000.00 in the form of fiscal year 2006 Homeland Security Grant Program; the City’s share is $24,789.88.  The City of Saginaw is responsible for any cost overruns in excess of $24,789.88.  Funds for this contract are available in Water Surplus Construction Projects Account No. 577 4740 881 8047.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

1. An ordinance to amend the official city map by adding “Norman Little Plank Road” to the existing street signs on East Genesee Avenue at South Washington Avenue, Water Street, Federal Avenue, South Warren Avenue, and Janes Street, in the City of Saginaw, to be added to the Table of Special Ordinances II of the Saginaw Code of Ordinances.

RESOLUTIONS:

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

 

Darnell Earley
City Manager