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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

November 10, 2008 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

July 28, 2008, August 11, 2008, August 25, 2008, September 8, 2008 and September 22, 2008 regular Council meetings.

ANNOUNCEMENTS:

Diane Herman, City Clerk, to express appreciation for the assistance received during the election process.

PUBLIC HEARINGS:

1. City’s intent to vacate North Weadock Street between Fitzhugh and Johnson Streets.
2. Amending the official City map by adding “Norman Little Plank Road” to the existing street signs at East Genesee Avenue and South Washington Avenue, South Water Street, Federal Avenue, South Warren Avenue and Janes Street in the City of Saginaw.

PERSONAL APPEARANCES:

• (A list will be provided on Monday after 1:00 p.m.)

REMARKS OF COUNCIL:

PETITIONS:

• 08-37  from Dr. Cheryl Plettenberg, 1600 N. Michigan, requesting permission to erect a banner in the 300 block of South Michigan from November 1, 2008 through December 1, 2008 for the purpose of promoting the Family Youth Initiative Charity Auction.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES:

APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

1. Consideration of appointing Saundra Ann Gase to the Human Planning Commission to fill a vacancy with a term to expire October 22, 2009.
2. Consideration of appointing Suzanne Mason to the Human Planning Commission with a term to expire November 10, 2010.

REPORTS FROM MANAGER:

Management Update:

Government Finance Officer’s Association (GFOA) Distinguished Budget Award Presentation.

Recommended Actions:

1. Recommending that the Mayor be authorized to sign the Michigan State Housing Development Authority (MSHDA) Certifications of Local Approval for several local agencies, which provides assistance to the homeless in Saginaw.  Further recommend that the Mayor be given blanket authorization to sign future certificates for local agencies to receive grants from MSHDA until June 30, 2009.

2. Recommending that the Access Agreement with the Dow Chemical Company (Dow) be approved. Dow is required to conduct interim response activities and investigate activities related to dioxins and furans along Tittabawassee River for certain properties owned by the City of Saginaw. The Agreement will permit Dow and its Contractors access to the property.  In addition, it will grant the Michigan Department of Environmental Quality access to the property for the purpose of overseeing Dow’s activities.  The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

3. Recommending approval of the User Agreement between the City of Saginaw and O’Grady Ventures.  O’Grady Ventures will be shooting scenes for a film in Saginaw County and a scene on the Court Street Bridge on November 9, 2008.  Traffic Engineering will barricade the area and Police Reserves will be on site.  In addition, O’Grady will provide insurance to the City and agrees to indemnify and hold the City harmless. This Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

4. Recommending that the parking agreement with Saginaw Transit Authority Regional Services (“STARS”) to lease parking spaces in Lot No. 23 be approved. The agreement is for a period of one year commencing on December 1, 2008 and expiring on November 30, 2009. Under the agreement, STARS will pay the City $1,080.00 per quarter to lease 12 parking spaces in this lot.  It has been approved by the City Manager as to substance and the City Attorney as to form.

5. Recommending acceptance of the low bid and issuance of a purchase order to Computer Management Technologies, Inc., in the amount of $2,084.00 for the purchase of a Barracuda Web Filter to be used by the Information Services Department. This vendor meets all requirements of the contract compliance provisions.  Funds for this purchase are budgeted and available in the Information Services Capital Outlay Account No. 658 1720 711 97 05.

6. Recommending issuance of a purchase order and payment to Herbert Roofing & Insulation Inc., in the amount of $4,282.50, for the emergency repair of a section of the roof at the Saginaw Police Department. A section of the roof at the Saginaw Police Department has considerable wear due to aging and is causing interior damage to offices.  This vendor meets all requirements of the contract compliance provisions. Funds are available in the Police Departments’ Building Maintenance Division General Repairs Account No. 101 3014 721 80 40.

7. Recommending approval of the first amendment to the contract with Tetra Tech, Inc., in the amount of $4,000.00 due to an increase in work to the original contract. The amendment has been approved by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions.  The amendment is requested due to additional services required over and above the original contracted services. Funds for this additional work are available in the Water Capital Surplus Account No. 577 4740 881 80 02.

8. Recommending that a purchase order be issued to Carelton Equipment in the amount of $4,500.50 for replacement tracks for a 2006 Bobcat Skid-Loader used by the Streets Division.  Carelton Equipment is the sole source for this equipment. This vendor meets all requirements of contract compliance provisions. Funds for this purchase are available in Garage Vehicle Maintenance Equipment Account No. 661 4480 841 73 12.

9. Recommending that the original purchase order issued to Grainger, Inc. be increased by $5,100.00 for a total of $7,000.00 for fiscal year 2009 for the purchase of tools and materials for the Right of Way Division, Maintenance and Service Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Operation Parts & Supplies Account No. 591 4721 861 73 30 ($2,550.00) and in the Sewer Operation Parts & Supplies Account No. 590 4821 861 73 30 ($2,550.00)

10. Recommending that the low bid from RWU International Computers be accepted and a purchase order be issued to them in amount of $7,775.00 for the purchase of a HP DesignJet Z6100 Plotter, which will be used in the daily operation of the GIS division. This vendor meets all requirements of the contract compliance provisions. Funds for this purchase is available in the Geographic Information Systems Capital Outlay Office Equipment Account No. 650 1738 781 97 60.

11. Recommending acceptance of the quote and issuance of a purchase order to Pure Stream Wastewater Treatment Equipment in the amount of $15,624.00 for replacement aerator blades. They are the sole source supplier for these parts. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Sewer Operation & Maintenance Parts & Supplies Account No. 590 4830 861 73 30.

12. Recommending that the low bid from Tri-City Contracting be accepted and a purchase order be issued to them in the amount of $27,000.00 for snow removal services from the City’s surface lots and parking ramp #1 at 220 S. Franklin. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Parking Operation Operating Services Account No. 516 7510 761 80 05.

13. Recommending acceptance of the quote and that a contract be awarded to  Geiersbach Construction, Inc., in the amount of $43,759.75 for the replacement of approximately 520 feet of combined sewer and its appurtenances at the intersection of Schaefer Street and Irving Avenue, as well as Irving Avenue to Cooper Avenue.  The contract is subject to approval by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds for this contract are available in the Sewer Surplus Repairs & Replacement Fund Account No. 576 4840 881 97 20.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to vacate North Weadock Street between Fitzhugh and Johnson Streets, located in the City of Saginaw and to retain therein an easement for Public Utilities, Cable TV and Telecommunications to be added to the Table of Special Ordinance II of the Saginaw Code of Ordinances.

RESOLUTIONS:

1. Urging the Kroger Company located at 3430 State open and available to serve its customers.

2. Approval of the 2009 Annual operational costs for the Saginaw Area Storm Water Authority.

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS BUSINESS:

Darnell Earley
City Manager