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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

October 6, 2008 6:30 p.m. Council Chamber

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

• May 5, 2008 and
• May 19, 2008 regular Council meeting, and
• May 12, 2008 Committee of the Whole meeting.

PUBLIC HEARINGS:

• Establishment of an Industrial Development District for the certain parcels of property located in the 1700-1800 blocks of 1st Street, the 1600 block of N. 6th Avenue, and the 1000-1200 block of N. Washington Avenue, which full legal descriptions are on file in the Office of the City Clerk.

ANNOUNCEMENTS:

1. Fire Engineer Christopher McGowan to accept Certificate of Recognition for receiving the 2007 Air National Guard Military Firefighter of the Year Award in Denver, Colorado.

2. Chief E. Dean Holland to accept proclamation designating October 5 – 11, 2008 as Fire Prevention Week in the City of Saginaw.

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

1. from Mary E. Cottrell, 2024 Holcomb, requesting the property abutting the alley bounded by W. Michigan and Superior be vacated.

2. from Ken Cichewicz, 4677 Town Centre, Suite 101, requesting permission to erect a banner in the 500 block of Court Street from October 10, 2008 to October 25, 2008 for the purpose of promoting the Field N’ Phantom Event at the Temple Theater.

3. from James R. McIntyre, PRIDE President, requesting permission to display fireworks on November 21, 2008 at Ojibway Island for the Holidays in the City event.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

From the Planning Commission:

1. Explaining the Ordinance listed under the regular order that amends the zoning map by vacating North Weadock Street between Fitzhugh and Johnson Streets.

APPOINTMENT OF BOARD AND COMMISSION MEMBERS:   

1. Consideration of reappointing Paul Virciglio to the Downtown Development Authority with a term to expire November 1, 2012.

REPORTS FROM MANAGER:
Management Update:

1. Tom Darnell, Director of Public Services, and Phil Karwat, City Engineer, will give an update on Adams Blvd.
2. Tom Darnell, Director of Public Services, will review the leaf collection schedule.

Recommended Actions:

1. Recommending that a budget adjustment be completed to increase the GM Tower’s Professional Services Account No. 238 6595 761 8001 by $6,000.00 from $102,500.00 to $108,500.00.  The increase in expenditures will be offset by an increase in the GM Tower’s use of available and undesignated fund balance.

2. Recommending that the 2008-09 Approved Budget for General Fund Revenue – Federal Grants Account No. 101 0000 513 5835 be increased by $24,000.00 from $1,094,000 to $1,118.000.  Offsetting this increase is the purchase of the Air Cascade System for the fire department.

3. Recommending that the 2008-09 Approved Budget for the Fire Department’s Fire Operations Division’s Capital Outlay/Repair and Replacement Account No. 101 3751 751 9720 be increased from $0 to $6,000.00.  Available fund balance will offset the increase.

4. Recommending that the 2008-09 Approved Budget for the Fire Department’s Fire Apparatus Operation and Maintenance Motor Vehicle Supplies Account No. 101 3754 751 8042 be increased from $135,000 to $148,330 which is a $13,330 increase.  Available fund balance will offset the increase.

5. Recommending that a budget adjustment be completed to increase the General Fund’s Transfer Out to the Motor Pool Operation Fund Account No. 101 9660 771 8712 from $0 to $43,922.  This increase will be offset by available fund balance.  Further recommending that the Motor Pool Operation Funds Transfers from Other Funds Account No. 661 0000 691 6901 be increased from $0 to $43,922.  This increase in revenues will be offset by an increase to the Motor Pool Operation Fund – Vehicles Account No. 661 4480 841 9770 by the same amount.

6. Recommending final approval of Claim No. P134-07-00256 and payment to Claimant in the amount of $5,492.37 to resolve property damage claim at 508 Hayes.  This claim settlement has been approved by the City Manager as to substance and the City Attorney as to form.  Funds are available in the City’s Self Insurance Fund Account No. 677 1762 711 8074.

7. Recommending approval of the Department of Justice Drug Enforcement Administration (DEA) State and Local Task Agreement.  The DEA and City have agreed to enter into an agreement whereby a city officer would be detailed to the DEA.  Under the terms of the agreement, the City is responsible for the officer’s salary and the DEA will reimburse the City for overtime payments made by it to the officer up to a sum equivalent to $16,328.75.  In addition, the City will receive 80% of forfeited funds.  Further recommend that the Police Chief be authorized to sign the agreement and any exhibits on behalf of the City Manager. 

8. Recommending approval of the low bid and issuance of a purchase order to Michigan Police Equipment in the amount of $19,982.50 for the purchase of training and duty ammunition for the Saginaw Police Department.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Police Administrative Services Supplies / Parts and Supplies Account No. 101 3012 721 7330 ($14,982.50) and the Drug Forfeiture Parts and Supplies Account No. 264 3040 731 7330 ($5,000.00).

9. Recommending acceptance of the bid and issuance of a purchase order to Douglass Safety Systems in the amount of $28,795.33 for the purchase of an Air Cascade System for the fire department.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Saginaw Fire Department Capital Outlay/Repairs and Replacements Account No. 101 3751 751 9720.

10. Recommending that payment be made to Sungard Public Sector, Inc. in an amount not to exceed $160,000 for software maintenance and license fees pursuant to the HTE Software License Agreement and Supplemental Software License and Services Agreement approved by City Council on October 27, 1997, as part of the IBM Technology Upgrade Plan.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Information Services Operating Services Account No. 658 1720 711 8005.

11. Recommending that a purchase order be approved and issued to Infor Global Solutions, Inc. in the amount of $3,659.26 for the annual renewal maintenance fee for fiscal year 2009.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Maintenance Operating Services Account No. 590 4815 851 8005 ($1,829.63) and Water Maintenance Operating Services Account No. 591 4715 851 8005 ($1,829.63).

12. Recommending that a purchase order be approved and issued to Bonus Environmental in the amount of $4,150.00 for asbestos and respiratory training for the Water and Sewer Division employees.  Bonus Environmental is the sole source in the area for this type of service.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Section Training and Development Account No. 591 4721 861 8090 ($3,350.00) and in the Sewer Section Training and Development Account No. 590 4821 861 8090 ($800.00).

13. Recommending acceptance of the quote from Republic Waste of Mid Michigan and issuance of a purchase order to them in the amount of $4,500.00 for the rental of a 30-yard trash container for disposal of solid trash and office equipment from City Hall, Parks Maintenance and Special Events.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Buildings and Grounds Maintenance Operating Services Account No. 101 7575 821 8005.

14. Recommending acceptance of the sole bid and issuance of a purchase order to RK Hydro-Vac, Inc., in the amount of $5,940.00 for the removal of filter gravel from one of the Water Treatment Plant filters.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Professional Services Account No. 591 4730 861 8001.

15. Recommending acceptance of the low bid and issuance of a purchase order to Land Development Contractors in the amount of $15,150.00 for fiscal year 2009 and $15,900.00 for fiscal year 2010 for annual dozing and grading.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Fund Operating Services Account No. 591 4721 861 8005 ($7,575.00) and Sewer Fund Operating Services Account No. 590 4821 861 8005 ($7,575.00) and will be budgeted in the same accounts for fiscal year 2010.

16. Recommending acceptance of the low bid and issuance of a purchase order to Woodsman, Inc. in the amount of $56,150.00 for the replacement of a brush chipper.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Motor Pool Capital Outlay/Maintenance Equipment Account No. 661 4480 841 9741.

17. Recommending approval of the low bid from Lois Kay Contracting, Inc. in the amount of $123,147.01 and that a contract be awarded to them in that amount for the West Genesee Avenue, and Michigan Avenue to Niagara Street Resurfacing project.  The contract is subject to the approval of the City as to substance and the City Attorney as to form.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the fiscal year 2009 Major Streets Street Resurfacing Fund Account No. 202 4614 781 8046 ($29,674.01) and fiscal year 2009 Community Development Block Grant Street Resurfacing Fund Account No. 275 6511 761 8046 ($93,500.00).

18. Recommending acceptance of the State bid price from North American Salt Company, Inc. and issuance of a purchase order to them in the amount of $139,020.00 for 3,500 tons of road salt for the 2009 winter season.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Major and Local Streets Fund Account Nos. 202 4655 841 7340 ($100,000.00), 202 4692 841 7340 ($5,000.00) and 203 4655 841 7340 ($34,020.00) and will be accounted for through the Municipal Streets Fund Account No. 204 4615 781 7340.

19. Recommending acceptance of the low bid and issuance of a purchase order to Rock Ready Mix in the amount of $150,000.00 for fiscal year 2009 and $167,000.00 for fiscal year 2010 for a two-year supply of ready mix concrete.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Supplies/Street & Road Materials Account No. 591 4721 861 7340 ($75,000.00) and Sewer Supplies/Street & Road Materials Account No. 590 4821 861 7340 ($75,000.00) for fiscal year 2009 and will be budgeted for in fiscal year 2010.

20. Recommending acceptance of the quote and issuance of a purchase order to West Shore Services in the amount of $198,540.00 for the replacement of the City’s emergency warning siren system.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Capital Outlay Radio Equipment Account No. 660 4422 791 9750.

21. Recommending acceptance of the only bid and issuance of a blanket purchase order to Saginaw Asphalt in the amount of $370,000.00 for the annual purchase of hot and cold asphalt for temporary and permanent repairs of streets and water and sewer excavations.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Local and Major Streets Road Materials Account Nos. 203 4651 841 7340 ($10,000.00) and $202 4651 841 7340 ($60,000.00), and Water and Sewer Road Materials Account Nos. 591 4721 861 7340 ($150,000.00) and 590 4821 861 7340 ($150,000.00).

INTRODUCTION OF ORDINANCES:

1. An Ordinance to vacate North Weadock Street between Fitzhugh and Johnson Streets, located in the City of Saginaw and to retain therein an easement for Public Utilities, Cable TV and Telecommunications to be added to Table of Special Ordinances II of the Saginaw Code of Ordinances.

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to repeal Ordinance O-32, “Low Income Housing Tax Exemption for Tabernacle Missionary Baptist Church” and Ordinance O-46, amending Paragraph “H” of Ordinance O-32 “Low Income Housing Tax Exemption for Tabernacle Missionary Baptist Church” of the Table of Special Ordinances VIII, of the City of Saginaw Code of Ordinances, O-1.

RESOLUTIONS:

1. Approving the establishment of an Industrial Development District for Rifkin Scrap Iron & Metal Company.

2. Approving the request to transfer ownership of 2007 Class C licensed business, located in escrow at 2350 S. Michigan, Saginaw, MI 48602, Saginaw County, from Janke’s Olde Towne Tavern, LLC to Ter-Mac, Inc.

3. Declaring the City’s intent to vacate North Weadock Street between Fitzhugh and Johnson Streets.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

• Motion to go into closed session to discuss the contents of a written legal opinion on the issue of automobile liability insurance.

 

Darnell Earley
City Manager