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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

September 8, 2008 6:30 p.m. Council Chamber

There will be a Committee of the Whole meeting today beginning at 5:00 p.m. in the Council Chamber. Tom Fancher, City Attorney, will review the existing authority and role of the City Planning Commission in land use decisions.

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

PUBLIC HEARINGS:

• Request from Prints Plus, Inc. for an Industrial Facilities Exemption Certificate at 2301 N. Michigan Avenue.

ANNOUNCEMENTS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

• 08-27 - from Mistequay Group LTD, 1212 N. Niagara Street, requesting a 50%, 12-year personal property tax abatement.

• 08-30 - from Lynn Tattershall, 12001 Tech Center Drive, Livonia, MI, requesting transfers of the Exemption of New Personal Property and Industrial Facilities Tax Exemption Certificate #97-386 from Delphi Automotive, LLC to TRW Integrated Chassis Systems, LLC.

• 08-31 - from Hank Harvey, CFO, The CMI-Schneible Group, 2220 Veterans Memorial Highway, requesting a 50% 12-year personal property tax abatement.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
APPOINTMENT OF BOARD AND COMMISSION MEMBERS:   

1. Consideration of appointing Peter Ewend to the Saginaw Riverfront Development Commission to fill a vacancy with a term to expire 4/1/10.

2. Consideration of appointing Leola Wilson to fill a vacancy on the Human Planning Commission with a term to expire September 8, 2010. 

3. Consideration of reappointing Les Tincknell to the Saginaw Riverfront Development with a term to expire April 1, 2013.

4. Consideration of appointing Robert M. Coates to the Housing Board of Appeals with a term to expire September 8, 2010.

REPORTS FROM MANAGER:
Management Update:
Recommended Actions:

1. Recommending approval of the Claims Service Contract with Alternative Service Concepts (ASC) as the City’s third party administrator for insurance claims for the period of July 1, 2008 through June 30, 2009. ASC reviews all claims and loss reports arising under the City’s insurance policy. ASC requests a minimum claim fee of $41,000, plus Administrative Fees of $3,000 and System Fees of $2,500, for a grand total of $46,500. This vendor meets all requirements of the contract compliance provisions. This contract has been approved by the City Manager as to substance and the City Attorney as to form. Funds are available in the Self-Insurance Fund, Insurance Expense Account No. 677 1762 711 8006.

2. Recommending that a purchase order be approved and issued to Scott Tire Company, the State bid supplier, in the amount of $8,500.00 for the purchase of tires for the Saginaw Fire Department fleet of apparatus for fiscal year 2009. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Saginaw Fire Department Motor Vehicle Supplies Account No. 101 3754 751 7312.

3. Recommending the approval to purchase three fully equipped 2009 Chevy Impala police patrol vehicles from Berger Chevrolet of Grand Rapids, MI in conjunction with the State Bid process. The three new vehicles will be purchased outright at the cost of $23,502.51 per vehicle for a total cost of $70,507.53.  This amount includes outfitting, delivery, documentation fees and titles. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Motor Pool Operations/Capital Outlay/Vehicles Account No. 661 4480 841 9770.

4. Recommending acceptance of the low bid and issuance of a purchase order to FBH Architectural Building Products, in the amount of $4,690.00 for replacing exterior steel doors and frames at the Traffic Engineering facility. This vendor meets all requirements of the contract compliance provisions. Funds are available in the General Fund Street Lighting Repairs and Replacements Account No. 101 4620 791 9720.

5. Recommending that a blanket purchase order be issued to Larry’s Auto Supply in the amount of $5,000.00 for the purchase of small engine and automotive parts to be used by the Right of Way Division, Maintenance and Service. This vendor meets all requirements of the contract compliance provisions. Funds are available in the water Parts Account No. 591 4721 861 7330 ($2,500.00) and in the Sewer Parts Account No. 590 4821 861 7330 ($2,500.00).

6. Recommending that a purchase order be approved and issued to Bentley Systems, Inc. in the amount of $5,460.00 for the GIS Software Maintenance Fee annual renewal. An annual renewal maintenance fee is required to receive all new upgrades for the software licenses. This vendor meets all requirements of the contract compliance provisions. Funds are available in the GIS Operating Services Account No. 650 1738 781 8005.

7. Recommending that the low bid from First Class Tire Shredders be accepted and purchase orders be issued to them in the amount of $10,800.00 for fiscal year 2009 and $10,800.00 for fiscal year 2010 for a tire recycling trailer to be used by the Right of Way Division, Environmental Section, in order to dispose of tires improperly set out for pickup, dumped in empty lots and picked up in backyard cleanups. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Rubbish Collection Fund Operating Services Account No. 226 4584 841 8005 for fiscal year 2009 and will be budgeted in the same account for fiscal year 2010.

8. Recommending that the low quote from PVS-Nolwood Chemicals be accepted and a purchase order be issued to them in the amount of $19,500.00 for fiscal year 2009, and a second purchase order in the amount of $19,500.00 for fiscal year 2010 for the purchase of hydrogen peroxide. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Sewer Operation and Maintenance Fund Supplies/Chemicals Account No. 590 4835 861 7302 for fiscal year 2009 and will be budgeted for in the same account in fiscal year 2010.

9. Recommending acceptance of the low bid from Energy Shield Inc., and a contract be awarded to them in the amount of $24,395.00 for the repair of the roof at the Traffic Engineering Division. This project includes the installation of a spray-foam roofing system on a portion of an existing standing seam metal roof that is deteriorating and leaking water into the Traffic Engineering facility. The contract is subject to approval by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Major Streets Repairs and Replacements Fund Account No. 202 4621 791 9720 ($13,000), Traffic Engineering Repairs and Replacements Fund Account No. 101 4621 791 9720 ($8,000), and Street Lighting Repairs and Replacements Fund Account No. 101 4620 791 9720.

10. Recommending acceptance of the low bid and issuance of purchase orders to Waste Management in the amount of $27,000.00 for fiscal year 2009 and $28,340.00 for fiscal year 2010 for the hauling of catch basin debris. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Sewer Street Sweeping Catch Basin Account No. 590 4822 861 8005 for fiscal year 2009 and will be budgeted in the same account for fiscal year 2010.

11. Recommending acceptance of the low bid and issuance of a purchase order to Warminster Fiberglass Company in the amount of $42,200.00 for the replacement of weirs and scum baffles on the Wastewater Treatment Plant’s clarifiers. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Sewer Repairs and Maintenance Fund Account No. 576 4840 881 9720.

INTRODUCTION OF ORDINANCES:

CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

UNFINISHED BUSINESS:

MOTIONS AND MISCELLANEOUS:

• Appointing an Official Voting Delegate and one Official Alternate Voting Delegate to represent the City at the Annual Business Meeting of the Michigan Municipal League scheduled for Thursday, October 2, 2008 at 11:00 a.m.

 

Darnell Earley
City Manager