Home

Community

Visiting Saginaw

Government

SONAR

Council Members

Personal Appearance Form

Rules of Order

Council Meetings

Departments Home

Government Home

Contact Us

Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

July 14, 2008, 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

PUBLIC HEARINGS:

ANNOUNCEMENTS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
REPORTS FROM MANAGER:
Management Update:
Recommended Actions:

1. Recommending that City Council deny Verna Howard’s Freedom of Information Act appeal and not provide the requested document.

2. Recommending approval of the contracts between the City of Saginaw and Public Libraries of Saginaw, St. Stephen Parish, St. Joseph Parish, Saginaw Art Museum, YMCA of Saginaw, and New Mt. Calvary Missionary Baptist Church, for purposes of conducting General and Local Elections.  The agreements have been approved by the City Manager as to substance and the City Attorney as to form.

3. Recommending acceptance of the low bid and issuance of a purchase order to Miller Consultation and Elections/Election Source in the amount of $4,835.00 for the purchase of 29 voting booths to be used at the City’s precincts.  The City’s current voting booths were purchased over 15 years ago and many are in disrepair and cannot be fixed.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Election Division Account No. 101 1731 701 9760.

4. Recommending acceptance of the low bid and issuance of a purchase order to American Made Election Equipment in the amount of $4,901.00 for the purchase of 27 ballot transport bags to be used to deliver and store ballots for the City’s precincts and absent voters.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Election Division Account No. 101 1731 701 9760.

5. Recommending acceptance of the bid and issuance of a purchase order to Northeastern Paint in the amount of $2,736.00 for fiscal year 2009 and in the amount of $2,880.00 for fiscal year 2010 for the purchase of coal tar epoxy to be used by the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Parts and Supplies Fund Account No. 590 4830 861 7330 and will be budgeted for in the same account next year.

6. Recommending that a purchase order be issued to the following vendors for the purchase of Original Equipment Manufacturer vehicle parts and supplies for use by the City’s Municipal Garage:  AirGas - $3,800.00, Alro Steel - $4,400.00, Bader Bros., Inc. - $2,400.00, Bushey’s Radiator & Glass - $2,000.00, Draper Chevrolet - $4,500.00, Graff Truck Center - $7,000.00, Martin Chevrolet - $9,000.00, McDonald Pontiac/GMC - $4,000.00, Mid State Bolt & Screw Company - $2,900.00, Scientific Brake & Equipment Company - $2,150.00, Vic Canever Chevrolet - $3,000.00, and Weiland Truck Center - $2,500.00.  These vendors meet all requirements of the contract compliance provisions.  Funds are budgeted in the Right of Way Division’s Garage Account No. 661 4480 841 7312.

7. Recommending that a blanket purchase order be approved and issued to Amerigas in the amount of $4,000.00 for the purchase of propane gas to be used by the Right of Way Division Compost Site Section.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Composting Operations Account No. 226 4587 841 7330.

8. Recommending that a purchase order be approved and issued to the following vendors for various repairs of fleet vehicles:  Discount Transmissions - $4,000.00, Mike’s Wrecker - $5,000.00, Draper Chevrolet - $4,500.00, Martin Chevrolet - $9,000.00, McDonald Pontiac/GMC - $4,000.00, Diesel Truck Sales - $5,000.00, Graff Truck Center - $7,000.00, Bushey’s Radiator & Glass - $3,000.00, Tuffy Muffler - $10,000.00, Michigan Truck Spring - $7,000.00, Scott Tire Sales - $35,000.00, Tri-City Suspension & Brake - $8,000.00, and Vic Canever Chevrolet - $3,000.00.  These vendors meet all requirements of the contract compliance provision.  Funds are budgeted in the Right of Way Division’s Garage Account No. 661 4480 841 7312.

9. Recommending that a purchase order be approved and issued to the each local vendor for the purchase of Original Equipment Manufacturer vehicle parts and supplies to be used for the maintenance of the fleet vehicles:  Spartan Distributors - $4,000.00, Scientific Brake & Equipment - $8,000.00, Diesel Truck Sales - $5,000.00, AIS - $10,000.00, Bridgeport Equipment - $12,000.00, Flint New Holland - $10,000.00, Fecon - $40,000.00, Weller’s Truck Parts - $6,000.00, Bell Equipment - $20,000.00, Larry’s Auto - $27,500.00, Scott Tire Sales - $35,000.00, Consumers Auto Parts - $6,000.00, and Bell Equipment - $18,800.00.  These vendors meet all requirements of the contract compliance provision.  Funds are budgeted in the Right of Way Division’s Garage Account No. 661 4480 841 7312.

10. Recommending acceptance of the low bid and issuance of purchase orders to Saginaw Rock Products Company in the amount of $14,675.00 for fiscal year 2008-09 and $15,775.00 for fiscal year 2009-10 for an annual supply of mason sand and gravel to be used for water and sewer repairs throughout the city.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water and Sewer Operation Account Nos. 591 4721 861 7330 and 590 4821 861 7330 and will be budgeted for in the same account for fiscal year 2010.

11. Recommending acceptance of the only bid and issuance of a purchase order to Acme Block and Supply in the amount of $14,850.00 for the annual purchase of Portland cement, which will be used in the construction and repair of the water distribution/transmission and sewage collection systems.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Parts Account No. 591 4721 861 7330 and Sewer Parts Account No. 590 4821 861 7330 and will be accounted for through the Water Inventory Account No. 591 0000 171 1130.

12. Recommending that Purchase Order No. 36224 issued to Snethkamp Dodge of Lansing for a 2008 Dodge Caravan per the State of Michigan contract pricing be increased from $15,876.73 to $19,262.50.  This item was approved by Council on April 7, 2008, but the contract period for this vehicle expired due to a model change cut-off and thus an increase of $3,385.77 was added to the current, new State contract.  The Water Treatment Division is replacing a 1999 Jeep Cherokee that was recently involved in an accident.  Funds are available in the 2008 fiscal year Water Maintenance and Operations Account No. 591 4730 861 9770.  The budgeted funds combined with the insurance settlement are enough to purchase this vehicle.

13. Recommending acceptance of the low bid and issuance of a purchase order to Allied Waste Service in the amount of $31,188.00 for fiscal year 2009 for hauling and disposing 1,200 tons of catch basin debris.  Further recommend acceptance of the low bid and issuance of a purchase order to Billy’s in the amount of $32,400.00 for fiscal year 2010 for hauling and disposing 1,200 tons of catch basin debris.  These vendors meet all requirements of the contract compliance provisions.  Funds are budgeted in the Water and Sewer Section Account No. 590 4821 861 8005 for fiscal year 2009 and will be budgeted for in the same account in 2010.

14. Recommending acceptance of the low bid and issuance of a purchase order to Saginaw Rock Products Company in the amount of $38,444.00 for fiscal year 2008-09 and $41,144.00 for fiscal year 2009-10 for an annual supply of stone and stonecrete to be used by the Maintenance & Service Section for water and sewer repairs and maintenance.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water and Sewer Road Materials Account Nos. 591 4721 861 7340 and 590 4821 861 7340.

15. Recommending acceptance of the low bid and issuance of a purchase order to Kar Laboratories in the amount of $69,715.00 for outside laboratory testing and analysis in the Wastewater Treatment Plant.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operating Services Account No. 590 4830 861 8005.

16. Recommending acceptance of the low bid and issuance of a purchase order to Michigan Pipe & Valve in the amount of $99,999.00 for the purchase of an annual supply of manhole and catch basin castings.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Parts Account No. 590 4821 861 7330 and will be accounted for in the Water Stores Asset Inventory Account No. 591 0000 171 1130.

17. Recommending acceptance of the bids and issuance of purchase orders as follows for the purchase of sand and topsoil:  Doc Heinz - $115,400.00 for fiscal year 2009, Bourdow Trucking - $45,051.50 and $46,182.50 for fiscal years 2009-10 respectively, and Billy’s Contracting - $125,400.00 for fiscal year 2010.  These vendors meet all requirements of the contract compliance provisions.  Funds are budgeted in the Maintenance and Service Section Account Nos. 590 4821 861 7330 and 591 4721 861 7330 for fiscal year 2009 and will be budgeted in the same accounts for fiscal year 2010.

18. Recommending that the three-year Agreement for biosolids land application services with Biotech Agronomics, Inc. be approved and that a purchase order be issued to them in an amount not to exceed $602,700.00 for fiscal year 2009, not to exceed $619,100.00 for fiscal year 2010, and not to exceed $637,550.00 for fiscal year 2011.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Account No. 590 4830 861 8005 for fiscal year 2009 and will be budgeted in the same account for fiscal year 2011.

INTRODUCTION OF ORDINANCES:
CONSIDERATION AND PASSING OF ORDINANCES:
RESOLUTIONS:

1. Adopting the State of Michigan Retention Schedules.

2. Approving the City Manager or his designee to be the authorized agent for the donation of a used ambulance for the Saginaw Fire Department from Mobile Medical Response.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

 

Darnell Earley
City Manager