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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

June 30, 2008, 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

• April 7,
• April 21, 2008 regular Council meeting and
• April 28, 2008 special Council meeting.

PUBLIC HEARINGS:

ANNOUNCEMENTS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

1. 08-19 from Martha Neumann, 2106 Adams Blvd., John & Susie McColgan, 525   Westchester and Robert & Joanne McLeod, 739 Foxboro, submitting request to name the park located at 900 S. Niagara.
2. 08-20 from Dennis A. Merrill, Owner, The Sadona Building, LLC, submitting the transfer of Obsolete Property Exemption Certificate to 310-320 S. Washington.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

1. Consideration of reappointing Gilberto Guevara to the Saginaw Economic Development Corporation with a term to expire 6/30/11. 
2. Consideration of reappointing Jocelyn E. Connell to the Saginaw Arts and Enrichment Commission with a term to expire 8/13/11. 

REPORTS FROM MANAGER:
Management Update:

1. Nancy Koepke and Marsha Braun, Andersen Enrichment Center, will provide an update on the Saginaw Arts and Enrichment Commission.
2. Peter Ewend, Saginaw Bay Underwriters, will discuss the insurance renewals.
3. Odail Thorns, Director of Development, will give an update on the HUD Monitoring visit.
4. Gerald Cliff, Police Chief, will discuss Item No. 23 on the agenda.
5. Tom Darnell, Director of Public Services, and John Premo, Assistant Superintendent of Right-of-Way, will give an update on the storm cleanup.
6. Tom Darnell, Director of Public Services, will discuss the Special Events permit.
7. Tom Fancher, City Attorney, will review the approval for City projects and other events.

Recommended Actions:

1. Recommending approval of the insurance proposals under Option #4 with Lloyd’s of London, under their London Public Entity Package Policy, for the City’s Commercial General Liability, Law Enforcement Liability, Public Officials Liability and Automobile Liability; Option #1 with Amerisure Insurance Company for Automobile Physical Damage; Option #2 with Lexington Insurance Company for Excess Liability Policy; and Option #2 with Safety National Casualty Corporation for Excess Workers’ Compensation & Employers Liability, effective July 1, 2008 through July 1, 2009, and that the City Manager and/or his designee, be authorized to execute any and all necessary insurance documents under the plans as necessary throughout the policy term, including, but not limited to, removing and/or adding automobiles as the City acquires and/or disposes of same.

2. Recommending approval of the Agreement between the City of Saginaw and the Saginaw Eddy Concert Band (SECB) for use of Ojibway Island commencing on June 15, 2008 and continuing each Sunday thereafter through the first week of August.  In addition, the SECB requested that it have the right to use the Complex during the same period until 2013.  Upon timely submission of a Special Events Application annually, SECB will have the right to use the Complex under the terms and conditions set forth in the Agreement for the dates of its annual concert series through 2013, with the exception of Sunday, July 4, 2010.

3. Recommending approval of the Ojibway Island User Agreement between the City of Saginaw and Outta Control Car Club (OCCC).  OCCC will pay the City a prorated fee of $495.00 for the rental of Ojibway Island.  In addition, the Agreement states OCCC will pay a minimum service fee of $500.00 for ticket sales and $.25 per ticket for any ticket sales over $2,000.00.  This Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

4. Recommending approval of the fourteen (14) CDBG Subgrantee Contracts for housing, economic development and public services to be carried out under the City’s 35th year of the Community Development Block Grant Program for fiscal year 2008-09.  Further recommend that the proper City officials be authorized to execute the same.  The contracts are subject to the approval of the City Manager as to substance and the City Attorney as to substance.

5. Recommending approval of the CDBG Grant Agreement for 2008-09 and that the proper City officials be authorized to execute the same.  The funding agreement is in the amount of $2,461,205.00.  This is the City’s entitlement amount approved by the Federal Government.  The grant agreement is subject to the approval of the City Manager as to substance and the City Attorney as to form.

6. Recommending approval of the 2008-09 HUD Emergency Shelter ESG grant contracts and that the proper City officials be authorized to execute the same.  The grant contracts are subject to the approval of the City Manager as to substance and the City Attorney as to form.

7. Recommending approval of the ESG Grant Agreement for 2008-09 and that the proper City officials be authorized to execute the same.  The agreement is subject to the approval of the City Manager as to substance and the City Attorney as to form.  The City of Saginaw has received a Grant Agreement from the Department of Housing and Urban Development for 2008-09 for the Emergency Shelter grant portion of the Stewart B. McKinney Homeless Assistance Act.  The funding agreement is in the amount of $110,620.00.  The activities recommended for funding include the four activities listed in the 2008-09 Annual Plan part of the Consolidated Plan submission approved by Council on February 11, 2008.

8. Recommending approval of the 2008-09 HOME CHDO contract and that the property City officials be authorized to execute the same.  The contract is subject to the approval of the City Manager as to substance and the City Attorney as to form. 

9. Recommending approval of the 2008-09 HOME Grant Agreement and that the proper City officials be authorized to execute the same.  The grant agreement is subject to the approval of the City Manager as to substance and the City Attorney as to form. 

10. Recommending that a purchase order be approved and issued to BS&A Software in the amount of $27,875.00 for the purchase of BS&A Software Tax, Special Assessment and Delinquent Personal Property modules to be used by the Fiscal Services Department.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Department of Fiscal Services Administration’s Computer Software Account No. 101 1740 711 7325 ($5,200.00); Controller’s Office Computer Software Account No. 101 1741 711 7325 ($6,090.00), Treasury’s Computer Software Account No. 101 1743 711 7325 ($6,525.00), Assessor’s Office Computer Software Account No. 101 1744 711 7325 ($7,830.00), Sewer Fund – Administration’s Computer Software Account No. 590 4810 851 7325 ($1,115.00), and Water Fund – Administration’s Computer Software Account No. 591 4710 851 7325 ($1,115.00).

11. Recommending acceptance of the low bid and issuance of a purchase order to Midland Paper Company in the amount of $1,435.35 for fiscal year 2008-09 and $1,650.65 for fiscal year 2009-10 for the annual supply of Rags-On-A-Roll to be used by the Wastewater Treatment Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Account No. 590 4830 861 7330 for fiscal year 2008-09 and will be budgeted for in the same account for fiscal year 2009-10.

12. Recommending that a purchase order be approved and issued to HACH Company in the amount of $3,390.00 for fiscal year 2009 field service plan for the Water Treatment Plant.  The Water Treatment Plant performs Total Organic Carbon analyses using a HACH Company online instrument.  The field service plan will provide quarterly servicing and all parts and supplies.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 8005.

13. Recommending that a purchase order be approved and issued to HACH Company in the amount of $5,087.13 for fiscal year 2009 for a Chemical Distribution Plan for the Water Treatment Plant.  The Water Treatment Plant performs Total Organic Carbon, Free Chlorine Residual and Turbidity analyses using HACH Company online and benchtop instruments.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 8005.

14. Recommending that a purchase order be approved and issued to Waterworks Systems and Equipment, Inc. and that payment be made to them in the amount of $5,445.95 for the emergency purchase of a chlorine induction unit.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Wastewater Treatment Division Parts & Supplies Account No. 590 4830 861 7330.

15. Recommending acceptance of the only bid and issuance of a purchase order to Alexander Chemical Corporation in the amount of $25,500.00 for fiscal year 2008-09 and $25,500.00 for fiscal year 2009-10 for the purchase of sulfur dioxide to be used by the Wastewater Treatment Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Account No. 590 4830 861 7302 for fiscal year 2008-09 and will be budgeted in the same account for fiscal year 2009-10.

16. Recommending acceptance of the low bid and issuance of a purchase order to Polydyne, Inc. in the amount of $29,547.00 for fiscal year 2008-09 for the purchase of liquid polymer.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 7302.

17. Recommending that the Agreement with Hubbell, Roth & Clark, Inc. be approved and that a purchase order be issued to them in an amount not to exceed $38,500.00 to conduct an evaluation of the seven Combined Sewer Overflow Retention Treatment Basins.  The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Operation and Maintenance Account No. 590 4835 861 8002.

18. Recommending acceptance of the low bid and issuance of a purchase order to PVS Nolwood Chemical, Inc. in the amount of $146,510.00 for the supply and delivery of 182 tons of Hydrofluosilicic Acid for fiscal year 2008-09.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Water Treatment Operations Account No. 591 4730 861 7302.

19. Recommending that the Interlocal Agreement between the County of Saginaw and the City of Saginaw to receive and administer funds under the Byrne Grant be approved and that the City Manager or his designee be authorized to execute it and any related documents.   The current expectation is that each entity would receive $30,761.50 under this grant.  The funds are designated for purchase and maintenance of records management and communications system.  The agreement has been approved by the City Manager as to substance and the City Attorney as to form.

20. Recommending that a budget adjustment be completed to increase the General Fund’s Reimbursements/Insurance Proceeds Account No. 101 0000 602 6804 from $59,567.00 to $76,147,00, which is a $16,580.00 increase.  This deposit consists of four checks from the Amerisure Insurance Company to cover towing, graphics and a settlement loss on two Chevy Impalas.  The increase in revenue will be offset by an increase in the Police Department’s Building Maintenance Division Motor Vehicle Repairs Account No. 101 3014 721 8042 by the same amount.

21. Recommending that the 2007-08 Approved Budget for the following fund be amended: Auto Theft Prevention Fund’s Professional Services Account No. 289 3322 741 8001 will be decreased by $20,763.00 from $88,170.00 to $67,407.00.  To offset this decrease, the Auto Theft Prevention Fund Grant’s Transfer Out Account No. 289 9660 771 8701 will be increased by the same amount.  These monies will be transferred to the General Funds Police’s Technical Services Division’s Other Services/ Service Fee Account No. 101 3015 721 8063 for the purchase of 59 Microsoft Office Pro Plus software licenses.

22. Recommending approval and issuance of a purchase order to CDW Government, Vernon Hills, IL, in the amount of $20,762.69 to purchase Microsoft Office Pro Plus 2007 software to upgrade the Automated Incident Capture System (AICS) at 59 workstations in the Saginaw Police Department. This vendor meets all requirements of the contract compliance provisions.  Funds for this project is available in the General Fund Technical Services Account No. 101 3015 721 8063 (Other Services/Service Fee).

23. Recommending approval of the Proposal and Software License, Annual Support and Maintenance and General Terms and Conditions Agreements with ShotSpotter, Inc., for a gunshot detection system to be utilized by the police department in reducing gunfire and gun violence crimes.  The cost for the system will not exceed $280,590.00.  In addition, it is recommended that a budget adjustment be completed to increase the General Fund’s Federal Grants Account  No. 101 0000 513 5835 by $280,590.00, as well as the Police Department’s Technical Division’s Operating Services Account No. 101 3015 721 8005 by the same amount.

24. Recommending that purchase orders be approved and issued to Delta Door and Overhead Door in the amount of $3,000.00 each for emergency repairs for the overhead doors at all four fire stations.  These vendors meet all requirements of the contract compliance provisions.  Funds are budgeted in the Saginaw Fire Department Operating Services Account No. 101 3751 751 8005.

25. Recommending that a purchase order be approved and issued to Douglass Safety Systems in the amount of $3,300.00 to purchase the required replacement parts for the Saginaw Fire Department’s Self Contained Breathing Apparatus.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Fire Department’s Parts and Supplies Account No. 101 3751 751 7330.

26. Recommending that a purchase order be approved and issued to Warwick Cleaners in the amount of $7,000.00 for annual dry cleaning services for the Fire Department.  This service is required by the contract between Local Union 102 and the City of Saginaw.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Fire Department’s Operating Services Account No. 101 3751 751 8005.

27. Recommending that a purchase order be approved and issued to Douglass Safety Systems LLC in the amount of $14,968.75 for the purchase of 125 buckets of Micro Blaze Out Foam for fiscal year 2009.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Fire Suppression Parts and Supplies Account No. 101 3751 751 7330.

28. Recommending that a purchase order be approved and issued to Douglass Safety Systems, Inc. in the amount of $20,000.00 for various pieces of personal protective equipment.   This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Fire Department’s Clothing Supplies Account No. 101 3752 751 7303.

29. Recommending that blanket purchase orders be issued to Frontline Services in the amount of $85,000.00 and Diesel Truck Sales in the amount of $25,000 to meet the needs of the department’s pumpers and aerial apparatus for emergency repairs and preventative maintenance for fiscal year 2008-09.  These vendors meet all requirements of the contract compliance provisions.  Funds are budgeted in the Fire Department’s Motor Vehicle Repairs Account No. 101 3754 175 8042.

30. Recommending approval of the year-end citywide budget adjustment.

INTRODUCTION OF ORDINANCES:
CONSIDERATION AND PASSING OF ORDINANCES:
RESOLUTIONS:

1. Authorizing the City Manager or his designee to submit an application to the Michigan Economic Development Corporation for SmartZone designation.
2. Approving the requested transfer of the Obsolete Property Rehabilitation Exemption Certificate for the property at 310 S. Washington Avenue.
3. Approving the request to transfer ownership of 2008 Class C licensed business with dance entertainment permit at 224 S. Washington Avenue.
4. Authorizing the sale of alcoholic beverages in the 300 block of South Hamilton during the annual Altered Skin Revolution fundraiser sponsored by the Drunken Monkey Tattoo to be held July 25 and 26, 2008.
5. Authorizing the use of amplifying equipment for a special event sponsored by the Old Town Motorfest in the 300 through 400 block of North Hamilton Street.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

 

Darnell Earley
City Manager