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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

June 16, 2008, 6:30 p.m. Council Chamber

 

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

PUBLIC HEARINGS:

ANNOUNCEMENTS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

1. From Melvin Barkley, requesting permission to erect a banner in the 500-block of Court Street and 1000-block of East Genesee Avenue from July 11, 2008 to August 11, 2008 for the purpose of promoting the 40th Annual Saginaw African Cultural Festival.
2. From Frank Jones, requesting that the properties abutting the alley bounded by 1410 Hess and 1414 Hess be vacated.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

1. Consideration of reappointing Gerard Parker to the City Planning Commission with a term to expire 12/31/11.

REPORTS FROM MANAGER:
Management Update:

• Update on storm damage clean up.

Recommended Actions:

1. Recommending approval of the First Amendment with Plante & Moran, PLLC in an amount not to exceed $695,000 to assist the City with the daily operations of the Finance Department.  The term of this Agreement is for three years.  Plante Moran will assume the duties of the Controller’s Office.  Specifically, they will perform the duties of the Controller, Deputy Controller and Accountants.  The Amendment has been approved by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Controller’s Office Professional Services Account No. 101-1741-711-8001.

2. Recommending approval of the Agreement with Park Enterprise Inc. d/b/a New Beginnings of Saginaw County and authorizing the City Manager to execute the Agreement.  This Agreement will allow Park Enterprise to perform deconstruction of the dwelling at 813 Pleasant Street and the amount shall not exceed $2,000.00. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Demolition/Deconstruction Fund Account No. 101-3863-761-8026.

3. Recommending that the 2008/2009 budget for the demolitions program be amended to reflect the Cities of Promise Grant Agreement for $892,000.000. The revenue line item 101-0000-511-51-09 will be increased as well as the demolitions expenditure line item 101-3865-761-8025 by the grant amount $892,000.00. Purchased orders will be issued per the demolition contract.

4. Recommending that the 2007/2008 Approved Budget for the General Fund’s 2008 Recreational Budget of $30,000.00 be increased by $5,000.00 for the recreational program at First Ward Community Center. A transfer from the City/County/School Liaison budget of $5,000.00 will offset this increase.

5. Recommending approval of the Agreement between the City of Saginaw and the Saginaw Eddy Concert Band (SECB) to conduct a series of free concerts on Ojibway Island, commencing on Father’s Day and continuing each Sunday thereafter through the first week of August. Further recommend approval of SECB to have exclusive right for the use of the Complex during the same time period until 2013, with the exception of July 4, 2013. The Agreement has been approved by the City Manager as to substance and the City Attorney as to form.

6. Recommending approval of the Visiting Artists Residency Agreement between the City of Saginaw and Kevin Collins for the Saginaw Arts and Enrichment Commission Program held at First Ward Community Center from July 11, 2008 to August 14, 2008. Mr. Collins will be paid $2,000.00, which includes all workshops and transportation. This vendor meets all requirements of the contract compliance provisions. Funds for the Agreement will be paid through the Saginaw Arts and Enrichment Commission grant received from Harvey Randall Wickes Foundation.

7. Recommending that Purchase Order No. 034478 issued to ASCI Corporation be increased in the amount of $2,920.00 for fiscal year 2008 and $2,920.00 for fiscal year 2009 for the purchase of Whole Effluent Toxicity Testing for the Wastewater Treatment Division. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Sewer Operation and Maintenance Account No. 590-4830-861-8005.

8. Recommending that blanket purchase orders be approved and issued in an amount not to exceed $3,000.00 each to Marshall E. Campbell Co., Standard Electric Co., and Kendall Electric, the City’s primary suppliers of electrical parts.  These vendors meet all requirements of the contract compliance provisions. Funds are budgeted in the Traffic Engineering Account Nos. 101-4620-791-7330 ($4,500.00) and 101-4621-791-7330 ($4,500.00).

9. Recommending that a purchase order be issued to Gwyer Reprographics in the amount of $5,061.24 for fiscal year 2008-2009 for blueprint and plotter supplies to be used by the Engineering Department. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Engineering Office Supplies Account No. 101-4611-781-7320.

10. Recommending that a blanket purchase order be approved and issued to Carrier & Gable, Inc. in an amount not to exceed $6,000.00 to cover repair costs of traffic signal equipment from July 1, 2008 through June 30, 2009. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the following parts and supplies accounts, Traffic Engineering Account No. 101-4621-791-7330 ($3,000.00) and Major Streets Traffic Engineering Account No. 202-4621-791-7330 ($3,000.00).

11. Recommending that a purchase order be issued to D.S. Power in an amount not exceed $8,000.00 for fiscal year 2008-2009 for pole setting services for the Traffic Engineering Division. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Street Lighting Operations Account No. 101-4620-791-8005 ($4,000.00), Traffic Engineering Operations Account No. 101-4621-791-8005 ($2,000.00), and the Major Streets Fund for Operations Account No. 202-4621-791-8005 ($2,000.00).

12. Recommending that the low bid received from ICI Paints be accepted and a purchase order be issued to them in the amount of $8,268.50 for fiscal year 2008-2009 and $8,288.50 for fiscal year 2009-2010 for the purchase of paint for the Wastewater Treatment Plant. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Sewer Operation and Maintenance Account No. 590-4830-861-7330.

13. Recommending that the low bid from Red Flint Sand & Gravel be accepted and a purchase order be approved and issued to them in the amount of $12,767.50 for the supply and delivery of filter media to rebuild a filter at the Water Treatment Plant. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Surplus Repairs and Replacements Account No. 577-4740-881-9720.

14. Recommending that a purchase order be issued to P.K. Contracting, Inc. in the amount of $16,123.08 for fiscal year 2008-2009 for sprayable pavement marking services for the Traffic Engineering Section. This vendor meets all requirements of the contract compliance provisions. Funds are available in Major Streets Fund Account No. 202-4621-791-7330.

15. Recommending approval of the three (3) year Service Agreement with Johnson Controls, Inc. and that a purchase order be issued to them in the amount of $29,659.00 for fiscal year 2008-2009, $30,252.00 for fiscal year 2009-2010 and $30,857.00 for fiscal year 2010-2011.  The amount shall not exceed $90,768.00. This Agreement has been approved by the City Manager as to substance and the City Attorney as to form.  Further recommend that the City Manager or his designee be authorized to execute the Agreement.  This vendor meets all requirements of the contract compliance provisions. Funds for this Agreement are budgeted in the Police Department Building Maintenance Account No. 101-3014-721-8005 and will be budgeted in the same account for fiscal years 2009-2010 and 2010-2011.

16. Recommending that the low bid from JCI Jones Chemical, Inc. be accepted and purchase orders be issued to them in the amount of $21,268.00 for the Water Treatment Plant and $26,994.00 for the Wastewater Treatment Plant for a total of 48,262.00 for fiscal year 2008-2009 for the purchase of liquid chlorine. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Water Operation and Maintenance Account No. 591-4730-861-7602 ($21,268.00), and the Sewer Operation and Maintenance Fund Account No. 590-4830-861-7302 ($26,994.00).

17. Recommending that the low bid from Michigan Pipe and Valve be accepted and a blanket purchase order be approved and issued to them in an amount not to exceed $64,420.90 for fiscal year 2008-2009 for the purchase of an annual supply of fire hydrants for the Right of Way Department, Maintenance & Service Division. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Parts Account No. 591-4721-861-7330.

18. Recommending that the low bid from PVS Technologies, Inc. be accepted and a purchase order be approved and issued to them in an amount not to exceed $140,700.00 for fiscal year 2008-2009 and in an amount not to exceed $148,200.00 for fiscal year 2009-2010 for the supply and delivery of 300-tons of Liquid Ferric Chloride. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Treatment Operations Account No. 591-4730-861-7320 for fiscal year 2008-2009 and will be budgeted in the same account for fiscal year 2009-2010.

19. Recommending acceptance of the low bid and issuance of purchase orders to HD Supply, Shelby Twp., MI for fiscal year 2008-2009 and for fiscal year 2009-2010 in an amount not to exceed  $187,857.27 and $206,048.00 respectively for the purchase of water service boxes and other water parts to be used by the Right of Way Department, Maintenance and Service Division. This vendor meets all requirements of the contract compliance provisions. Funds are available in the water Operation and Maintenance Parts Account No. 591-4721-861-7330 and will be accounted for through water Stores Asset Account No. 591-0000-1171-1130.

20. Recommending that the low bid received from Western Lime Corporation be accepted and a purchase order be approved and issued to them in an amount not to exceed $237,600.00 for 1800-tons of Calcium Oxide Pebble Quicklime to be used by Wastewater Treatment Plant for fiscal year 2008-2009, and in an amount not to exceed $248,400.00 for 1800-tons of Calcium Oxide Pebble Quicklime for fiscal year 2009-2010.   Further recommend acceptance of the bid received from Carmeuse Lime for Pebble Quicklime in an amount not to exceed $47,019.00 for 350 tons of Pebble Quicklime to be used by the Water Treatment Plant for fiscal year 2008-2009 and a second purchase order be approved and issued to them in an amount not to exceed $49,168.00 for 350-tons of Pebble Quicklime for fiscal year 2009-2010. This vendor meets all requirements of the contract compliance provisions. Funds are budgeted in the Wastewater Operation and Maintenance Fund Account No. 590-4830-861-7302, and in the water Operation and Maintenance Fund Account No. 591-4730-861-7302 for fiscal year 2008-2009 and will be budgeted in the same accounts for fiscal year 2009-2010.
    

INTRODUCTION OF ORDINANCES:
CONSIDERATION AND PASSING OF ORDINANCES:

RESOLUTIONS:

1. Accepting the Cities of Promise Blight Elimination Program Grant to remove blighted buildings within the City of Saginaw in the amount of $892,000.00.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

 

Darnell Earley
City Manager