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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

May 19, 2008, 6:30 p.m. Council Chamber

There will be a Committee of the Whole meeting today beginning at 5:00 p.m. in the Council Chamber.  Diane Herman, City Clerk, Jay Beelman, Director of Information Services, and Tom Darnell, Director of Public Services, will review their proposed budgets for fiscal year 2008-09.

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

PUBLIC HEARINGS:

1. Police and Fire Safety Millage
2. Fiscal Year 2008-2009 budget

ANNOUNCEMENTS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

1. From John R. Doyle, 2032 Vernon Street, requesting that the property at 1813 Joslin, 1807 Joslin and 1803 Joslin, in the City of Saginaw, Michigan, be vacated.
2. From Michael Quinnell, requesting that the City of Saginaw approve the capital expenditure items in the amount of $254,000.00 for the 2008-2009 fiscal year.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
APPOINTMENT OF BOARD AND COMMISSION MEMBERS:

1. Consideration of reappointing Gilberto Guevara to the Building Authority, with a term to expire June 30, 2010. 

REPORTS FROM MANAGER:
Management Update:
Recommended Actions:

1. Recommending that the low bid from Scan Technology be accepted and a purchase order be issued to them in the amount of $3,867.00, for the purchase of six (6) receipt printers, one (1) case of ribbons and one (1) case of paper. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Information Services Capital Less Than $5,000 Account No. 658 1720 711 9705 ($3,762), Information Services Office Supplies Account No. 658 1720 711 7320 ($80) and Information Services Postage and Freight Account No. 658 1720 711 8015 ($25).
2. Recommending acceptance of the offer from TBF Graphics to print water/sewer bills for fiscal year 2008-2009 in the amount of $73,500 and $78,000 for fiscal year 2009-2010. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Sewer Operation and Water Operation Fund Account No. 590 5311 711 8005 and 591 5310 711 8005.
3. Recommending that a budget adjustment be completed to increase the General Fund’s Reimbursements/Insurance Proceeds Account No. 101 0000 602 68 04 from $40,787 to $59,567, which is an $18,780 increase. This deposit consists of four checks from the Amerisure Insurance Company to cover towing, graphics and settlement loss on two Chevy Impalas.  The increase in revenue will be offset by an increase in the Police Department’s Building Maintenance Division Motor Vehicle Repairs Account No. 101 3014 721 80 42 by $18,780.
4. Recommending acceptance of the quote and issuance of a purchase order to Election Systems & Software in the amount of $20,100 for the purchase of three (3) AutoMARK voter assist terminals to be used by Election Division. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Election Division Capital Outlay Office Equipment Account No. 101 1731 701 7960.
5. Recommending Precinct 4, Maplewood Manor, be divided into Precinct 4A and 4B with voters from 4A voting at Central Fire Station; and that Precinct 18, Rosien Towers, be divided into 18A and 18B with voters from 18B at Butman-Fish Library. Also recommending the following polling location changes: Precinct 6, which formerly voted at the Audra Francis Recreation Center, permanently move to Saginaw High School, 3100 Webber, and become Saginaw High School A; Precinct 7, currently voting at Webber Elementary, be moved to Webber Middle School, 2600 Prescott; Precinct 9, currently voting at Jesse Rouse School, be moved to the YMCA, 1915 Fordney; Precinct 11, currently voting at Handley School and then temporarily moved to Arthur Hill High School, be moved back to 3021 Court Street, the new Thompson Middle School; Precinct 14, currently voting at Faith Harvest Church, be moved to the Saginaw Art Museum, 1126 N. Michigan Avenue; and Precinct 16, Staff Development Center, be moved to South Middle School, 224 N. Elm.
6. Recommending that payment be made to Michigan Pipe and Valve Inc., Carrollton, Michigan, in the amount of $3,700.00 for the emergency purchase of blind flanges.  These flanges are needed for future work and as contingency for failure of Water Treatment Plant raw water feed lines. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Operation and Maintenance Repairs and Replacements Account No. 591 4730 861 9720.
7. Recommending approval of the quote and issuance of a purchase order to City Services of Grand Rapids, MI in the amount of $3,800.00 for the emergency purchase of a cut-in valve to repair a water main break at the intersection of Sheridan and Webber. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Surplus Account No. 577 4740 881 9720.
8. Recommending that the blanket purchase order issued to Republic Waste of Mid Michigan be increased from $1,995.00 to $4,395.00. This increase will pay for seven (7) additional pickups and carry the service through June 30, 2008. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Building & Grounds Maintenance Operating Services Account No. 101 7575 821 8005.
9. Recommending that the low bid from Weck Laboratories, Inc. be accepted and respective purchase orders be approved and issued to them in the amount of $1,365.00 for fiscal year 2008 and $4,095.00 for fiscal year 2009, totaling $5,460.00 for laboratory services. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Operations Operating Services Account No. 591 4730 861 8005 for fiscal year 2008 and will be budgeted in the same account number for fiscal year 2009.
10. Recommending that the low bid from Evans Equipment be accepted and a purchase order be issued to them in the amount of $10,727.03 for a 10-ton asphalt paver trailer to be used by the Right of Way Division. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Motor Pool Operation Fund Account No. 661 4480 841 9741.
11. Recommending that the low bid from Analytical Services, Inc. be accepted and a purchase order be approved and issued in the amount of $11,452.00 for fiscal year 2009 and $11,452.00 for fiscal year 2010 for the purchase of laboratory services. This vendor meets all requirements of the contract compliance provisions. Funds will be budgeted in the Water Treatment Operations Account No. 591 4730 861 8005, pending City Council budget adoption each year.
12. Recommending acceptance of the low bid and issuance of a purchase order to the City Sewer Cleaners in the amount of $22,243.40 for sewer cleaning and videotaping. This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Surplus Repairs and Replacements Fund Account No. 576 4840 881 9720.
13. Recommending that the First Amendment to the proposal and contract with Dixon Engineering, Inc. (“Dixon”) be increased from $35,795.00 to $49,697.00 due to an increase in work to the original contract. The Amendment has been approved by the City Manager as to substance and the City Attorney as to form. This vendor meets all requirements of the contract compliance provisions. Funds are available in the Water Capital Surplus Account No. 577 4740 881 8001.

INTRODUCTION OF ORDINANCES:

1. An Ordinance to amend §34.01, “Designation of Boundaries of Voting Precincts,” and Paragraph (A) of §34.02 “Regular City Elections,” of Chapter 34, “Elections,” of Title III, “Administration,” of the City of Saginaw Code of Ordinances, O-1.

CONSIDERATION AND PASSING OF ORDINANCES:

1. An Ordinance to add § 152.51, “Naming or Renaming of streets, parks, buildings, and other property,” to Chapter 152, “Subdivision Control, “ of Title XV, “Land Usage, ‘ of the Saginaw Code of Ordinances O-1.
2. An Ordinance to amend the zoning map by rezoning the area from the centerline of West Genesee Avenue, East to Schaffer Street, around Covenant HealthCare campus, South to Hancock Street, and West to North Bates Street from R-2, R-3, RO-1, B-1, and M-1 to R-1, single family residential, located in the City of Saginaw.

RESOLUTIONS:

1. Approving the transfer of liquor license stock at 310 Court Street.
2. Authorizing the sale of alcoholic beverages on public property for a special event to be held at the Children’s Zoo at Celebration Square on June 18, 2008.
3. Approving the creation of the district and the amount for a public safety millage.
4. Approving the 2008-2009 Fiscal Year Budget.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

 

Darnell Earley
City Manager