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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

April 7, 2008, 12:00 p.m. Council Chamber

STUDENT GOVERNMENT DAY

PRAYER AND PLEDGE OF ALLEGIANCE

• American Legion Post 22 Honor Guard will lead the prayer and the pledge of allegiance.

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

PUBLIC HEARINGS:

ANNOUNCEMENTS:

• Judge Faye Harrison or representative will accept proclamation designating May 1, 2008 as Law Day in the City of Saginaw.

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

• 08-10  from Rosa Holliday requesting that the property abutting the alley bounded by S. Porter, Gratiot, and Stephens be vacated.

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES AND APPOINTMENT OF BOARD AND COMMISSION MEMBERS:
REPORTS FROM MANAGER:
Management Update:

1. Tom Fancher, City Attorney, will discuss the legal aspects of the Budget Stabilization Fund.
2. Dr. Eric Scorsone, Extension Specialist for State and Local Government Program, Michigan State University, will discuss the economic outlook for revenues and expenditures.
3. Darnell Earley, City Manager, and Carl Johnson, Plante and Moran, will review the Single Audit.
4. Fire Chief E. Dean Holland, will review the Fire Department’s overtime analysis through the third quarter of fiscal year 2008.
5. Darnell Earley, City Manager, and Yolanda Jones, Budget Director, will review the third quarter Budget Status Report for fiscal year 2008.
6. Darnell Earley, City Manager, will review the Public Safety Diversity Task force.
7. Darnell Earley, City Manager, will discuss the proposal for a summer youth program with First Ward Community Center.

Recommended Actions:

1. Recommending approval of the request from Lucky Petroleum, Inc to transfer ownership of a 2007 SDM licensed business located at 2109 W. Michigan, Saginaw, MI 48638, Saginaw County from Jascot, Inc. The City of Saginaw Fire Prevention, City Building Inspections Division and the Michigan Department of Agriculture have completed the necessary inspections and have approved the transfer of ownership.
2. Recommending approval of the First Ward Community Center Summer Recreation Program Agreement (FWCC).  The Agreement is subject to the City Manager’s approval as to substance and the City Attorney as to form.  FWCC submitted a proposal to operate a Summer Recreation Program for the City of Saginaw.  The program will have operations at two locations.  Students will participate in a variety of activities and will be provided daily a free lunch and snack.  The amount of the Agreement will not exceed $50,000.00.  Funds for this Agreement are available in the Recreation Administration Professional Services Account No. 101 7550 831 8001.
3. Recommending that the bid received from Superior Business Solutions be accepted and that a purchase order be approved and issued to them in the amount of $2,068.50 for the purchase of pressure seal forms. This vendor meets all requirements of the Contract Compliance Provisions, Title 1 Chapter 14, 14.35-14.44 of the Saginaw Code of Ordinances. Funds for these are budgeted in the General Fund Treasurer’s Printing Services Account No. 101-1743-711-8030.
4. Recommending that the 2007/2008 Approved Budget for the Water Fund’s Reimbursements/Insurance Proceeds Account No. 591-0000-602.68-04 be increased from $0.00 to $7,055.00. To offset the increase in revenues received, the Water Operations and Maintenance Capital Outlay/Vehicle Account No. 591-4730-861.97-70 should also be increased from $0.00 to $7,055.00. In addition, an adjustment in the amount of $32,000.00 is recommended to transfer funds from the Water Surplus Fund Capital Outlay/Vehicle Account No. 577-4740-881.97-70 to the Water Operations and Maintenance Fund Capital Outlay/Vehicle Account No. 591-4730-861.97-70. The budget adjustment will increase the amount available in the Water Operations and Maintenance Fund Capital Outlay/Vehicle Account No. 591-4730-861.97-70 from $7,055.00 to $39,055.00. 
5. Recommending the bid received from Yeo & Yeo Computer Consulting be accepted and that a purchase order be issued to them in the amount of $4,037.00 for the purchase of a toughbook laptop that will be used in the field by weed abatement personnel. This vendor meets all requirements of the Contract Compliance Provisions. Funds are available in the GIS Capital Outlay Less $5,000 Account No. 650-1738-781.97-05 ($2,018) and in the Building & Grounds Maintenance Capital Outlay Less than $5,000 Account No. 101-7575-821.97-005 ($2,019).
6. Recommending that purchase orders be issued to Snethkamp Dodge of Lansing, MI, in the amount of $15,876.73 for the purchase of one new Dodge Caravan and to Signature Ford/Jeep of Owosso, MI, in the amount of $18,188.71 for the purchase of one new Jeep Liberty to be used by the Water Treatment Division. These vendors meet all requirements of the Contract Compliance Provisions. Funds are available in the Water Maintenance and Operations Account No. 591-4730-861.97-70.
7. Recommending acceptance of the low bid from Allen Contracting in the amount of $39,575.00 and a contract awarded them in that amount for the 2007-2008 sidewalk ramps. Work includes the installation of ADA compliant sidewalk ramps in various locations within the City of Saginaw.  This vendor meets all requirements of the Contract Compliance Provisions. Funds for this contract are available in the Block Grant Services Construction Fund Account No. 275-6511-761-83.30.
8. Recommending that payment be made to Morton International, Inc. in the amount of $52,860.00 for 1,500 tons of backup road salt delivered in February 2008.  This vendor meets all requirements of the Contract Compliance Provisions.  Funds are available in the Major & Local Streets Fund Account Nos. 202 4655 841 7340; 202 4692 841 7340 and 203 4655 841 7340 and will be accounted for through the Municipal Streets Fund Account No. 204 4615 781 7340.
9. Recommending acceptance of the low bid from Hilario Martinez dba Tri-City Contracting in the amount of $55,745.00 and that a contract be awarded to them in that amount for 2007-08 sidewalk replacement.  The work includes the removal and replacement of defective sidewalk in various locations within the City of Saginaw. This vendor meets all requirements of the Contract Compliance Provisions. Funds for this contract are available in the Engineering Division Major Streets Construction Projects Fund Account No. 202-4614-781.80-47.
10. Recommending that the City of Saginaw actively seek Transportation Safety funds and participate in the proposed intersection improvements, including upgrade of existing traffic signal equipment at the intersections of East Genesee Avenue with Jefferson Avenue, East Genesee Avenue with Warren Avenue, and East Genesee Avenue with Janes Avenue.  The application is for $390,000.00 of which the City’s shared cost will be $78,000.00.  Funds for the City’s share will be made available in Gas and Weight Major Street Fund Account No. 202-4614-781-8047.

INTRODUCTION OF ORDINANCES:
CONSIDERATION AND PASSING OF ORDINANCES:
RESOLUTIONS:

1. Supporting the resolution to approve AARP Healthcare concerns.
2. Authorizing the City of Saginaw to actively seek SAFETEA-LU Transportation Safety Funds for the inspection improvements and traffic signal upgrades.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

 

Darnell Earley
City Manager