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Council meetings are televised live starting at 6:30pm and re-brodadcast on Tuesday at 1:00pm on Charter Cable Channel 99.

Council Agenda

January 28, 2008, 6:30 p.m., Council Chamber

 

PLEASE NOTE:  There will be a Committee of the Whole meeting today beginning at 5:00 p.m. in the Council Chamber.  Elizabeth Hansen, Chair, will discuss the Human Planning Commission’s CDBG recommendations.

PRAYER AND PLEDGE OF ALLEGIANCE

ROLL CALL:

CORRECTION AND APPROVAL OF MINUTES OF PRECEDING SESSIONS:

PUBLIC HEARINGS:

ANNOUNCEMENTS:

PERSONAL APPEARANCES:

• (A list will be provided on Monday)

REMARKS OF COUNCIL:

PETITIONS:

• 08-03 from Nancy Parker, Executive Director of Saginaw Valley Zoological Society, requesting to be recognized as a nonprofit organization.
• 08-04  from Rick Hayes, 11789 Wilkinson Rd., Freeland, MI, requesting permission to display fireworks for the Saginaw Spirit Hockey Team at the east side of the Saginaw River between the Johnson St. Bridge and the I-675 Bridge on February 2, 2008 (rain date February 3, 2008).
  

REPORTS FROM BOARDS AND COMMISSIONS AND COMMITTEES:
APPOINTMENTS OF BOARDS AND COMMISSION MEMBERS:

1. Consideration of appointing Sherry A. Desrosiers to the Downtown Development Authority to fill a vacancy with a term to expire December 31, 2012, and to the Saginaw Riverfront Development Commission to fill a vacancy with a term to expire April 1, 2009. 
2. Consideration of reappointing Darlean Carpenter and Elizabeth A. Hansen to the Human Planning Commission with a term to expire February 7, 2010.

REPORTS FROM MANAGER:
Management Update:

1. Short-term plan for management of the Fiscal Services Department
2. Results from priorities and goal setting session at the January retreat.
3. Michigan Department of Treasury Local Government fiscal distress indicators.
4. Summer 2007 Recreation Activities Report.

Recommended Actions:

1. Recommending approval of the insurance proposals with Chubb Group of Insurance Companies for Customarq Property Coverage, Equipment & Bridges Coverage, and Illinois Union Insurance Company/ACE for Storage Tank Liability Insurance effective February 1, 2008 to February 1, 2009, for a total cost of $277,504.00 and that the City Manager or his designee be authorized to execute any and all necessary insurance documents under the plans.  Further recommend that the City Manager or his designee be allowed to make adjustments to said policies, as necessary throughout the policy term.  Funds are budgeted and available in the Self Insurance Fund Other Services Account No. 677 1762 711 8006 ($115,627 will be expended from the fiscal year 2007-08 budget and $161,877 from the fiscal year 2008-09 budget).
2. Recommending that the 2008 Single Lot Assessment Tax Roll be filed in the office of the City Clerk for public examination; that the Council meet and review said roll at a regular meeting to be held Monday, February 25, 2008 and the City Clerk post a public notice of said hearing.
3. Recommending that a budget adjustment be completed to increase the General Fund’s Reimbursements/Insurance Proceeds Account No. 101 0000 602 6804 by $18,563.00.  This deposit consists of two checks from the Amerisure Insurance Company to cover repairs and a settlement loss for two Chevy Impalas. The increase in revenue will offset an increase in the Police Department’s Building Maintenance Division Motor Vehicle Repairs Account No. 101 3014 721 8042 by the same amount.
4. Recommending approval of the Vehicle Lease Agreements with Chrysler Financial.  Further, recommend that a purchase order be approved and issued to the dealer, Martin Chrysler Dodge Jeep, for the lease of the vehicles for the Saginaw Police Department’s investigation and ancillary sections and that the City Manager or his designee be authorized to sign the Agreements.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the General Fund Equipment Rental Account No. 101 3014 721 8050, Saginaw County Automobile Theft Team Account No. 289 3322 741 8050 and Drug Forfeiture Account No. 264 3040 731 8050.
5. Recommending that the State bid from Berger Chevrolet of Grand Rapids, MI be accepted for a 2008 Chevrolet Impala for the Deputy Fire Marshall and a purchase order be issued to them in the amount of $18,167.00.  Funds are available in the Motor Pool Operation’s Capital Outlay Vehicle Line Item Account No. 661 4480 841 9770.
6. Recommending that a purchase order be issued to Trivalent Group in the amount of $2,307.75 for the payment of the annual maintenance and license fees for McAfee Active Virusscan for all City PC’s and laptops.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Information Services Operating Services Account No. 658 1720 711 8005.
7. Recommending that a purchase order be issued and payment made to ACOM Solutions in the amount of $4,708.00 for the purchase of a MICR enabled printer with accessories.  The ACOM printer is used to print secure MICR documents such as payroll and accounts payable checks.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Information Services Capital Office Equipment Account No. 658 1720 711 9760 ($4,065.00), and Information Services Operating Services Account No. 658 1720 711 8005 ($643.00).
8. Recommending that a purchase order be approved and issued to DLT Solutions, Inc. in the amount of $4,887.98 for the annual subscription renewal of engineering software for use by the Engineering Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted and available in the Information Services Software Account No. 658 1720 711 7325.
9. Recommending acceptance of the low bid and issuance of a purchase order to Computer Management Technologies in the amount of $6,798.75 for the purchase of replacement universal power supply units.  These units are used for backup power and surge suppression for network and phone equipment and several servers.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Information Services Capital Outlay Equipment Account No. 658 1720 711 9760.
10. Recommending acceptance of the low bid and issuance of a purchase order to Fox Scientific, Inc. in the amount of $3,200.00 for the purchase of a laboratory refrigerated incubator to be used by the Wastewater Treatment Plant Laboratory.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Operation and Maintenance Laboratory Equipment Account No. 590 4830 861 9740.
11. Recommending acceptance of the quote and issuance of a purchase order to Delta Controls Corporation in the amount of $3,305.00 for the purchase of Delta Probe replacement sensors.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Sewer Operation and Maintenance Parts and Supplies Account No. 590 4835 861 7330.
12. Recommending acceptance of the quote and issuance of a purchase order to Tate Andale in the amount of $5,937.00 for the purchase of Elliott basket strainer parts to be used by the Wastewater Treatment Division.  This vendor meets all requirements of the contract compliance provisions.  Funds are budgeted in the Sewer Operation and Maintenance Fund Parts and Supplies Account No. 590 4830 861 7330.
13. Recommending that a purchase order be approved and issued to ESRI, Inc. in the amount of $6,200.00 for the annual renewal of the GIS software maintenance fee.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the GIS Operating Services Account No. 650 1738 781 8005.
14. Recommending acceptance of the only bid and that a purchase order be issued to Kone, Inc. in the amount of $13,968.00 per year for a three-year period for elevator maintenance service.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the following accounts:  Facilities Maintenance & Parks Account No. 101 7575 821 8005 ($2,103.00), Parking System Account No. 516 7510 761 8005 ($5,934.00), Police Building Management Account No. 101 3014 721 8005 ($2,103.00), Public Works Building Operation Fund Account No. 641 4439 811 8005 ($2,103.00), Water Operation and Maintenance Fund Account No. 591 4730 861 8005 ($1,725.00).
15. Recommending approval of the first amendment to the Raftelis Financial Consultants, Inc. Agreement in an amount not to exceed $45,950.00.  Specifically, Raftelis will update the retail and wholesale water rates to reflect the operating budget for fiscal years 2009-11, and the City’s capital improvement program for the water system as well as draft a water revenue bond feasibility study.  This vendor meets all requirements of the contract compliance provisions.  Funds are available in the Water Operation and Maintenance Fund Account No. 591 4710 851 8001.
16. Recommending approval of the Agreement with Charles Blockett, Jr. and Associates, Inc. to conduct a nationwide executive search to fill the Finance Director position.  Blockett will charge a professional fee of $10,000.00 to conduct the search.  The fee does not include additional expenses for advertising, mailings and travel expenses for the final candidates to visit Saginaw.  Funds are available within the Department of Fiscal Services – Controller’s Office Professional Services Account No. 101 1741 711 8001.
17. Recommending approval of the contract with Plante & Moran, P.L.L.C. to assist with the daily operations of the Finance Department.  Specifically, Plante Moran staff will perform certain duties as the Interim Finance Director and Deputy Controller, and review the operations, personnel and internal control procedures of the Controller’s Office.  In addition, Plante Moran will prepare financial schedules created under the direction and supervision of the City’s financial management team.  Plante Moran will charge a professional fee of $12,200.00 per month.  The term of the Agreement is for six months.  Funds are available within the Department of Fiscal Services – Administration’s Professional Services  Account No. 101 1740 711 8001.

INTRODUCTION OF ORDINANCES:
CONSIDERATION AND PASSING OF ORDINANCES:
RESOLUTIONS:

1. Approving the request from the Saginaw Valley Zoological Society of the City of Saginaw and County of Saginaw to be recognized as a nonprofit organization.

UNFINISHED BUSINESS:
MOTIONS AND MISCELLANEOUS:

• Review procedure for appointing new councilmember and scheduling Committee of the Whole meeting.

 

Darnell Earley
City Manager